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Legal Records Coordinator

2 months ago

Los Angeles, California, United States Klinedinst Full time

About Klinedinst

Klinedinst is a professional-services firm dedicated to providing top-caliber legal services while nurturing the professional development and personal advancement of each and every employee. Our team-oriented culture is built on teamwork and inclusion, and we're committed to promoting a positive and vibrant work environment.

Job Summary

We're seeking a dependable, hardworking, and upbeat team member to join our imaging and records group in Los Angeles. As a Legal Records Coordinator, you'll be responsible for duties ranging from records management and file organization for physical and electronic records to serving as a primary backup for the Production Clerk and Receptionist.

Key Responsibilities

  • Proficiency with Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Proficiency with Adobe Acrobat Pro and Nuance Power PDF
  • Proficiency with converting and manipulating electronic data
  • Proficiency with iManage and/or other document management systems
  • Sorting daily mail, naming, processing, and routing
  • Participating in our continued transition to a paperless environment
  • Filing electronic and paper records to appropriate Client-Matters
  • Analysis of incoming data, documents, and material sorting according to file system
  • Preparing file indexes (hyperlinking) to organize file content - discovery and court filings
  • Copying and converting documents
  • Assisting and executing on various projects, as needed
  • File creation: electronic and physical
  • Scanning and loading documents into firm's document management system (iManage & IRM), utilizing USB Drives, CD's, DVD's, ShareFile, and other depository software
  • Daily pick up and sorting of documents and files
  • Updating and maintaining files to be closed and sent off-site
  • Moving/lifting boxes (25-50 lbs.) for use in File Room and Production on a daily basis, with the use of a dolly or hand truck
  • Duplicating digital media, including USB drives, CD's, and DVD's
  • File conversions
  • Operating scanners and copiers
  • Backup to Production Clerk
  • Backup to Reception