Administrative Operations Coordinator

2 weeks ago


San Diego California, United States GOVX Full time

Position Overview: The Administrative Operations Coordinator will serve as the primary point of contact for our organization, ensuring the efficient utilization of resources and fostering a welcoming atmosphere within the corporate office.

Key Responsibilities:

  • Act as a liaison for visitors and internal personnel, facilitating communication across various levels of the organization.
  • Develop and maintain effective relationships with colleagues to share resources and information.
  • Collaborate with team members to address routine and complex issues, escalating when necessary.
  • Manage and respond to inquiries from employees, identifying challenges and proposing solutions with minimal oversight.
  • Oversee financial budgets for office supplies, kitchen essentials, and corporate events, ensuring alignment with company policies.
  • Plan and coordinate company events, including lunches and meetings, which may require travel.
  • Work alongside HR and IT to manage office access and space assignments.
  • Coordinate maintenance requests with external vendors and the landlord.
  • Maintain office calendars and manage daily mail distribution.
  • Support onboarding activities and employee morale initiatives through event planning.

Qualifications:

  • This role requires in-office presence during standard business hours.
  • Exceptional verbal and written communication skills with a strong commitment to customer service.
  • A proactive listener who values feedback and adapts to changing circumstances.
  • Proficiency in Microsoft Office Suite and strong problem-solving abilities.
  • Ability to prioritize tasks effectively and manage multiple responsibilities.
  • Preferred educational background includes an associate or bachelor's degree.

Benefits:

  • Comprehensive healthcare, vision, dental, and retirement plans.
  • Employee discounts on a wide range of products.
  • A collaborative and positive work environment.
  • Opportunities for professional development based on performance.

Work Environment: This position operates within a professional office setting, utilizing standard office equipment.

Additional Information: This job description is intended to provide a general overview of the role and is not exhaustive of all duties and responsibilities.



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