Administrative Operations Coordinator
2 weeks ago
Position Overview: The Administrative Operations Coordinator will serve as the primary point of contact for our organization, ensuring the efficient utilization of resources and fostering a welcoming atmosphere within the corporate office.
Key Responsibilities:
- Act as a liaison for visitors and internal personnel, facilitating communication across various levels of the organization.
- Develop and maintain effective relationships with colleagues to share resources and information.
- Collaborate with team members to address routine and complex issues, escalating when necessary.
- Manage and respond to inquiries from employees, identifying challenges and proposing solutions with minimal oversight.
- Oversee financial budgets for office supplies, kitchen essentials, and corporate events, ensuring alignment with company policies.
- Plan and coordinate company events, including lunches and meetings, which may require travel.
- Work alongside HR and IT to manage office access and space assignments.
- Coordinate maintenance requests with external vendors and the landlord.
- Maintain office calendars and manage daily mail distribution.
- Support onboarding activities and employee morale initiatives through event planning.
Qualifications:
- This role requires in-office presence during standard business hours.
- Exceptional verbal and written communication skills with a strong commitment to customer service.
- A proactive listener who values feedback and adapts to changing circumstances.
- Proficiency in Microsoft Office Suite and strong problem-solving abilities.
- Ability to prioritize tasks effectively and manage multiple responsibilities.
- Preferred educational background includes an associate or bachelor's degree.
Benefits:
- Comprehensive healthcare, vision, dental, and retirement plans.
- Employee discounts on a wide range of products.
- A collaborative and positive work environment.
- Opportunities for professional development based on performance.
Work Environment: This position operates within a professional office setting, utilizing standard office equipment.
Additional Information: This job description is intended to provide a general overview of the role and is not exhaustive of all duties and responsibilities.
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