Accounts Management Specialist

1 week ago

Boston, Massachusetts, United States Commonwealth of Virginia Full time

Job Responsibilities

As a Fiscal Technician within the Commonwealth of Virginia, your responsibilities will encompass:

Accounts Payable – Exhibit a thorough understanding of the agency's accounts payable policies and procedures, including compliance with the Virginia Prompt Payment Act. Process, verify, and reconcile invoices in the financial system, ensuring accurate data entry. Assess charges and distributions for correctness and appropriateness. Confirm that all documentation includes necessary signatures, approvals, and required SWAM documentation.

Accounts Receivable – Demonstrate proficiency in the agency's accounts receivable policies and procedures. Review and enter accounts receivable documentation accurately. Ensure all documentation is signed and approved by the appropriate supervisory personnel. Collaborate with originating locations to investigate and resolve any discrepancies. Generate financial reports, interpret nVision reports, and execute queries. Manage the maintenance, purging, and disposal of files in line with established guidelines and schedules.

Administrative Responsibilities – Support special projects as needed. Assist in generating reports for invoice tracking and monitoring project deliverables.

Minimum Qualifications

  • Understanding of fundamental accounting and business principles to effectively monitor and analyze financial data.
  • Familiarity with office and program support functions.
  • Experience in data entry within automated financial systems.
  • Strong communication skills, both verbal and written, with the ability to work independently or collaboratively.
  • Experience in interpreting and applying basic policies and procedures, as well as implementing procedural and transactional changes.
  • Capability to prepare financial reports and execute queries.
  • Experience in file management, including the purging and disposal of files according to retention guidelines.
  • Ability to report during emergency operations.
  • Proficiency in basic mathematical calculations.
  • Competence in using computers and software applications, including automated inventory systems and Microsoft Office.

Additional Considerations

  • Knowledge and experience in processing accounts payable and accounts receivable.
  • Experience in performing account reconciliations.

Special Instructions

Upon successful submission of your application and/or résumé, you will receive a confirmation of receipt. Please check your account for the status of your application for this position.

Contact Information

Name: Jennifer Bott

In support of the Commonwealth's commitment to inclusion, we encourage individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter from the Department for Aging & Rehabilitative Services or the Department for the Blind & Vision Impaired. Service-Connected Veterans are encouraged to submit their disability documentation to receive their AHP Letter.

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