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Administrative Services Coordinator

2 months ago

Medford, Oregon, United States U.S. Department of the Interior Full time

Position Overview

This opportunity is available to all U.S. Citizens, Status Candidates, and Non-Competitive Authority Eligibles.

Key Responsibilities

The selected candidate will perform a range of management assessments and evaluations of district operations, programs, and workload distributions. The role involves providing strategic advice to the District Management Team regarding administrative, operational, and program management enhancements aimed at boosting quality, efficiency, and overall effectiveness. The incumbent will also guide district leadership in all facets of budget planning, formulation, and execution. This position oversees multiple district teams, including the Workforce Planning Team, and acts as the technical authority in the deployment and management of automated financial management systems and budget planning tools utilized by the Bureau of Land Management (BLM). The incumbent will offer training, oversight, and support during the implementation process. Furthermore, the role ensures the integrity of fiscal and programmatic operations, facilitating timely program achievements. The nature of the work is complex and varied, and the incumbent may serve as Acting Deputy District Manager as needed.

This position requires a comprehensive understanding of various business programs and services essential to the district, enabling the incumbent to provide technical guidance and supervision to staff across these areas. The role includes managing and supervising a diverse team that may encompass Records Management, Procurement, Budget and Finance, Property, Fleet, and Supply Chain Management.

Employment Conditions

  • U.S. Citizenship is mandatory.
  • A background investigation may be required.
  • Compliance with the Selective Service Registration Act is necessary for male applicants.
  • Submission of a resume and supporting documents is required prior to the closing date of this announcement.
  • Candidates must not hold an active real estate license or have any financial interests in firms with stakes in Federal Lands.
  • New employees or supervisors in the Federal government will need to complete a one-year probationary period.
  • Participation in the Direct Deposit Electronic Funds Transfer Program is required.
  • Status applicants must fulfill time-in-grade requirements.
  • Occasional overnight travel may be necessary, and candidates must be eligible for a government travel charge card.
  • Attention to detail is crucial; errors or omissions may impact evaluation outcomes.

Qualifications

To qualify, candidates must meet the experience and/or educational criteria outlined below. Resumes must clearly reflect relevant experience. If qualifying through education, unofficial transcripts must accompany the application.

Minimum Qualifications: Candidates must demonstrate the required specialized experience and/or education for the grade level applied for.

A. Specialized Experience: Applicants must possess one full year of specialized experience comparable in scope and responsibility to the GS-11 grade level in the Federal service (gained in either the private or public sector) performing three or more of the following tasks: (1) leading administrative service operations in workforce planning, budget management, or support services; (2) conducting program function analyses to facilitate program improvement; (3) supervising and directing subordinate staff; (4) advising management on administrative, budgetary, and resource program functions.

Status merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.
One year at the GS-11 level is required to meet the time-in-grade criteria for the GS-12 level.
(Submission of an SF-50 demonstrating Time-in-Grade eligibility is required).

All applicants must meet qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Volunteer Experience: Experience includes both paid and unpaid work, including volunteer roles through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work contributes to critical competencies, knowledge, and skills that translate directly to paid employment. Credit will be given for all qualifying experience, including volunteer work.

You must include months, years, and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. Experience listed as "varies" will not receive credit.

A review of your resume and supporting documentation will be conducted to assess your qualifications against your responses to the Occupational Questionnaire. Incomplete resumes or failure to submit all required documentation may result in being rated 'ineligible' or 'not qualified'. Any determination of inflated qualifications or experience may lead to disqualification from consideration for this position.

Evaluation Criteria

Candidates will be evaluated based on how well they meet the qualifications outlined in this vacancy announcement. Evaluation will be based on application materials (e.g., resume, supporting documents), responses provided on the application questionnaire, and results from any additional assessments required for this position.

Education

No educational qualifications can substitute for experience at the grade levels of this announcement.