Administrative Coordinator
3 weeks ago
AtkinsRéalis is a global leader in design, engineering, and project management consultancies. With over 50 years of experience, we provide infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States.
Job SummaryWe are seeking an experienced Administrative Assistant to join our Los Angeles, CA team. The successful candidate will provide administrative support to our supervisor, performing a variety of routine and non-routine tasks, including data collection, data entry, and report writing.
Key Responsibilities- Perform administrative, clerical, and data collection tasks for the supervisor
- Maintain executive appointment schedule by planning and scheduling meetings, conferences, and teleconferences
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Scan, fax, and bind documents, reports, and proposals as required
- May develop new reports or revise existing reports, as directed
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintain general files
- Answer telephone, take and relay messages, screen callers, and direct calls accordingly
- Receive, sort, and distribute mail
- May establish and maintain records of equipment, including a log of equipment service dates
- Capable of planning office staffing space, collaborating directly with department senior staff to plan and execute all aspects of office expansion/internal moves
- May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
- May represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- High School Diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required
- Experience in creating PowerPoint presentations is required
AtkinsRéalis is committed to providing a comprehensive benefits package that supports the health, mental, and financial wellbeing of our employees. Our benefits include:
- Competitive salary
- Flexible work schedules
- Group Insurance
- Paid Family Leave
- Two Floating Holidays
- Paid Parental Leave (including maternity and paternity)
- Pet Insurance
- Retirement Savings Plan with employer match
- Employee Assistance Program (EAP)
- Learning and development programs, training, career opportunities, and a highly regarded tuition reimbursement program
- An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity, and Emerging Professionals
- A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college
We are an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Veteran/Disability.
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeAbout the RoleThe J. Paul Getty Museum is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. Reporting to the Manager of Finance & Administration, this role will coordinate recruitment efforts, onboarding and offboarding processes, and professional development trainings...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States JobRialto Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to support the Dean's Office by providing a range of administrative services. This role involves assisting with office management, event coordination, and communication needs to ensure efficient operations within the office.Key ResponsibilitiesAdministration:Provide...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Confiential Full timeAdministrative Assistant/CoordinatorConfidential is seeking a highly organized and detail-oriented Administrative Assistant/Coordinator to join their team in West LA. This is an exciting opportunity to work with a tight-knit team and build a great career path.Key Responsibilities:Provide high-level administrative support to a team of executives, including...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Victoria Oil And Gas Plc Full timeAdministrative Assistant Job DescriptionVictoria Oil And Gas Plc is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our municipal operations. The successful candidate will be responsible for maintaining accurate and up-to-date records, coordinating repairs to office equipment, and providing support...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Keck School of Medicine Full timeAdministrative Assistant IIKeck School of Medicine is seeking an experienced Administrative Assistant II to provide high-level administrative support to the faculty and clinical leaders within the division of Neurological Surgery.Key Responsibilities:Provide administrative support to faculty and senior clinical leaders, including schedule management, meeting...
-
Administrative Coordinator
1 month ago
Los Angeles, California, United States Confiential Full timeAdministrative Assistant/Coordinator OpportunityA leading financial services firm in the technology and consumer products space is seeking an Administrative Assistant/Coordinator to join their growing team in West LA.This is an excellent opportunity to join a tight-knit team and build a great career path. The ideal candidate will have a minimum of 3+ years...
-
Administrative Coordinator
3 weeks ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeJob SummaryThe J. Paul Getty Museum is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. This role will coordinate recruitment efforts, onboarding and offboarding processes, professional development trainings, and other administrative projects.Key...
-
Administrative Coordinator
1 month ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeAbout the RoleThe J. Paul Getty Trust, The is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. This role will coordinate recruitment efforts, onboarding and offboarding processes, professional development trainings, and other administrative projects.Key...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States J. Paul Getty Trust, The Full timeAbout the RoleThe J. Paul Getty Trust, The, is seeking a highly organized and detail-oriented Administrative Coordinator to support the Museum's administrative projects and initiatives. This role will coordinate recruitment efforts, onboarding and offboarding processes, professional development trainings, and other administrative projects.Key...
-
Administrative Coordinator
1 month ago
Los Angeles, California, United States Fehr & Peers Full timeAbout Fehr & PeersFehr & Peers is a collaborative transportation and business consulting firm dedicated to making a positive impact on neighboring communities.Job SummaryWe're seeking a full-time Administrative Specialist to join our Los Angeles office. This role requires a proactive, enthusiastic, and organized individual to effectively assist clients and...
-
Administrative Coordinator
1 week ago
Los Angeles, California, United States The J. Paul Getty Trust Full timeJob SummaryThe J. Paul Getty Museum seeks a highly organized and detail-oriented Administrative Assistant to support the Department of Photographs. Reporting to the Senior Curator of Photographs, the successful candidate will manage day-to-day tasks, including budgeting and financial reporting, scheduling of meetings and travel, and managing communications...
-
Administrative Coordinator
1 month ago
Los Angeles, California, United States Ascend Full timeJob Title: Administrative CoordinatorAt Ascend, we are seeking a highly skilled and detail-oriented Administrative Coordinator to join our property management team. As an Administrative Coordinator, you will play a critical role in supporting our team with periodic reporting responsibilities, customer service, and administrative tasks.Key...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Fehr & Peers Full timeJob Title: Administrative SpecialistFehr & Peers is a dynamic team of transportation and business professionals dedicated to making a positive impact on our communities.We are seeking a highly organized and proactive Administrative Specialist to join our Los Angeles office. This role requires someone who is enthusiastic, personable, and able to build strong...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Merle Norman Cosmetics, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our department. The successful candidate will be responsible for performing a variety of administrative tasks, including preparing and maintaining documents and reports, coordinating meetings, and maintaining department files.Key...
-
Administrative Coordinator
6 days ago
Los Angeles, California, United States Fehr & Peers Full timeFehr & Peers is a collaborative transportation and business professional team dedicated to making a positive impact on neighboring communities.Job SummaryWe are seeking a full-time Administrative Specialist to join our Los Angeles office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff...
-
Administrative Coordinator
2 months ago
Los Angeles, California, United States Health Advocates Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Health Advocates. As an Administrative Coordinator, you will provide critical support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to the operations team,...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Sterling Energy Plc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sterling Energy Plc. The successful candidate will provide administrative support to ensure the effective operation of our municipal services.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to ensure the smooth operation...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Dignity Health Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to the Director of the Mental Health Task Force with the LA Best Babies Network. The successful candidate will be responsible for preparing correspondence, documents, and presentation materials, as well as maintaining calendars, managing...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States MUSEUM ASSOCIATES Full timeJob SummaryMuseum Associates seeks an Administrative Assistant to support the Exhibitions department. The successful candidate will provide administrative support, coordinate meetings, and maintain exhibition data.Key Responsibilities:Provide general administrative support to the Exhibitions department.Schedule meetings and coordinate planning.Coordinate...
-
Administrative Coordinator
4 weeks ago
Los Angeles, California, United States Capital Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support our investment group. As an Administrative Assistant, you will play a critical role in ensuring the smooth day-to-day operations of our office.Key ResponsibilitiesProvide administrative support to attorneys and other team members, including calendar...
