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Administrative Coordinator

4 weeks ago

Oklahoma City, Oklahoma, United States ABM Industries Full time

The Administrative Assistant plays a vital role in the efficient operation of our office. As an experienced professional, you will be responsible for managing daily tasks, coordinating meetings, and maintaining effective communication with staff, clients, and external contacts.

Key Responsibilities:
  • Administrative Support: Provide general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
  • Document Management: Prepare, edit, and distribute reports, memos, and other documents while maintaining accurate records and filing systems.
  • Scheduling: Coordinate and schedule meetings, appointments, and events, managing calendars for executives and team members.
  • Communication: Serve as a liaison between departments, handling information requests and queries from internal and external parties.
  • Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
  • Office Coordination: Order office supplies, handle equipment maintenance, and ensure the workplace is clean and organized.
  • Data Entry and Reporting: Input data accurately into databases and generate reports as required, maintaining confidentiality of sensitive information.
  • Project Assistance: Support special projects and provide assistance to various departments as needed.

We offer a competitive salary of $60,000 - $80,000 per year, commensurate with experience. ABM Industries is an equal opportunity employer and welcomes applications from diverse candidates.