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Senior Administrative Coordinator

2 months ago

Phoenix, Arizona, United States Vaco Full time

Vaco Phoenix is currently partnering with a faith-based nonprofit organization in Central Phoenix to identify a Senior Administrative Coordinator. This role is designed for a dynamic individual who thrives in a fast-paced setting while providing essential support to the CEO. This position offers a hybrid work model and a competitive salary of up to $90k annually.

Key Responsibilities:
  • Manage a highly active calendar for the President and CEO, including scheduling appointments, preparing expense reports, and drafting confidential correspondence.
  • Facilitate communication on behalf of the President and CEO with Board members and other stakeholders.
  • Oversee the processing and submission of expense reports and corporate credit card reconciliations for the CEO.
  • Research and prioritize incoming issues addressed to the President, determining the appropriate course of action.
  • Serve as a liaison to ensure smooth communication between the President's office and various internal departments, fostering credibility and trust.
  • Track and manage projects assigned by the CEO, including drafting reports and visual presentations.
  • Assist in the signing and authentication of organizational legal documents.
  • Coordinate with other executive assistants to provide additional support during peak periods.
  • Administer the annual budget and monitor regular expenses for the CEO's office.
Required Skills and Qualifications:
  • Proficient in Microsoft Word, Excel, and Adobe PDF.
  • Strong oral and written communication skills.
  • Ability to plan, coordinate, and analyze tasks while establishing priorities.
  • Effective communication with customers, colleagues, and senior management through various channels.

Vaco values diversity in the workplace and encourages individuals from all backgrounds to apply.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on protected characteristics.

Vaco LLC is committed to the full inclusion of all qualified individuals and will provide reasonable accommodations for those with disabilities during the application process.

By applying for this position, candidates agree to provide accurate information regarding their qualifications and maintain confidentiality regarding the details of the position.