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Administrative Coordinator

2 months ago

Chester Springs, Pennsylvania, United States ICONMA Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ICONMA. As an Administrative Assistant, you will play a critical role in supporting the plant manager and ensuring the smooth operation of our quality control processes.

Key Responsibilities
  • Document Processing: Process field scrap documents, ensuring accuracy and attention to detail.
  • Audit Tracking: Input layered audits into our weekly tracker, maintaining up-to-date records.
  • Employee Communication: Input employee communication tracker, fostering open communication within the team.
  • File Management: Create and maintain supervisor employee files, ensuring confidentiality and organization.
  • Mail and Delivery: Collect and distribute mail, as well as process FedEx dealer documents and deliver on the plant floor.
  • Phone and Message Management: Answer phone calls and direct messages, providing excellent customer service.
  • Request Processing: Process requests to shippers, ensuring timely and accurate fulfillment.
  • Inventory Management: Work the inbound TWI's and process Manual ASN's, maintaining accurate inventory records.
  • X-Transfer Management: Process and manage X-Transfer requests to other facilities, ensuring seamless communication.
  • Reporting and Research: Review and update Scrap and VPI reports, as well as research and correct Scat Tag issues.
  • Location Verification: Verify locations are set up correctly on IIPAA, making pallet moves and adjustments as needed.
  • Vendor Issue Resolution: Investigate various vendor inventory issues, closing the loop with customers and identifying countermeasures.
Requirements

To be successful in this role, you will need to possess excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision. You will also need to be proficient in processing documents, tracking audits, and managing employee communication.

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at ICONMA.