Project Coordinator, RFP Management

2 weeks ago

Bethesda, Maryland, United States Teaching Strategies, LLC Full time
Position Overview

Join Our Team

Become part of a dedicated family committed to our mission and the impactful work we undertake.

Teaching Strategies is a pioneering organization in the educational technology sector, focused on bridging the gap between educators, children, and families. As leaders in the early childhood education arena, we develop innovative, high-quality digital solutions that encompass all critical components of an effective educational framework: curriculum, assessment, professional development, and family involvement. We are assembling a team of results-driven professionals who will excel in a collaborative, dynamic work environment. Our commitment to enhancing the early childhood education landscape is evident in our support for educators engaged in the vital task of nurturing creative and confident thinkers.

Role Summary: The Project Coordinator, RFP Management will collaborate with the Public Policy and State Partnerships team, as well as various departments across the organization, to oversee significant RFP and State Partnerships projects and initiatives. This position is responsible for the effective initiation, coordination, execution, monitoring, and closure of assigned projects, ensuring alignment with the organization’s strategy, commitments, and objectives.

Key Responsibilities:

  • Facilitates the RFP process by coordinating essential cross-functional stakeholders to ensure effective internal and external communications and RFP preparedness.
  • Oversees the strategic planning of RFP submissions from conception to final delivery, ensuring efficient workflows and adherence to deadlines.
  • Promotes effective communication within the team; collaborates with sub-team leaders to identify and assign tasks to appropriate team members, ensuring successful completion of all responsibilities.
  • Creates strategic project timelines and production schedules based on prioritization, planning, and resource allocation.
  • Engages with various teams throughout the organization to define the unique scope, objectives, and deliverables of each project.
  • Manages proposal deadlines by establishing internal due dates for information collection, writing/editing, approvals, and signatures.
  • Allocates project resources, assembles the leading project team, and oversees deliverables and timelines to guarantee project success.
  • Maintains documentation and distributes meeting notes with actionable items.
  • Leads kick-off and post-project evaluation meetings to foster meaningful collaboration in accordance with RFP requirements, thoroughly assessing project outcomes, KPIs, and opportunities for continuous improvement.
  • Assists in strategic decision-making regarding RFP prioritization.
  • Ensures a comprehensive process for notification, documentation, and escalation is established to report on both achievements and risks throughout the project lifecycle.
  • Innovates methods for delegating, tracking, and reporting on project progress.
  • Contributes to cultivating a culture of growth, satisfaction, high performance, and positive relationships among all project teams.
  • Builds strong, cross-departmental working relationships.
  • Challenges existing processes, advocates for new initiatives, and acts as a catalyst for change that enhances business performance and project management.
  • May require occasional domestic travel.

Qualifications:

  • At least 3 years of experience in Project Management.
  • Ability to manage multiple projects in a fast-paced environment.
  • Exceptional interpersonal and communication skills (both written and verbal).
  • Proficient in partnering and communicating effectively across various business teams and levels.
  • Skilled in facilitating large cross-functional meetings and delegating tasks.
  • Strong time management skills, punctuality, and a keen ability to prioritize with meticulous attention to detail.
  • Demonstrated administrative and organizational capabilities.
  • Adaptable, committed, and aligned with the mission of Teaching Strategies.
  • Proven ability to thrive in a goal-oriented environment as a proactive and motivated contributor.
  • Familiarity with Teaching Strategies products is advantageous.
  • Comfortable using project management tools such as Asana.
  • PMP certification or relevant coursework is a plus.

This position description summarizes the primary responsibilities and is not intended to encompass all duties.

Why Choose Teaching Strategies?

At Teaching Strategies, the strength of our solutions and services is directly linked to the talent of our teams. By infusing passion, dedication, and creativity into your role, the possibilities for your career are limitless. We offer a competitive compensation and benefits package, flexible work schedules, opportunities for engagement with colleagues, access to career advancement and professional development, and the chance to make a meaningful impact in the communities we serve.

Additional Benefits & Perks:

  • Competitive compensation package.
  • Employee Equity Appreciation Program.
  • Comprehensive health and wellness insurance benefits.
  • 401k plan with employer matching.
  • Flexible work environment.
  • Unlimited paid time off, including paid holidays and Winter Break.
  • Paid parental leave.
  • Tuition assistance, professional development, and career growth opportunities.
  • Top-tier technology equipment for every employee.

Teaching Strategies, LLC is committed to fostering a diverse workplace and proudly stands as an equal opportunity employer for Minorities, all Genders, Protected Veterans, and Individuals with Disabilities.

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