Administrative Coordinator

3 days ago


Phoenix, Arizona, United States Desert Financial Credit Union Full time

The Administrative Assistant plays a vital role in ensuring the smooth operation of our organization. As a key member of our team, you will provide comprehensive administrative support to senior leaders, ensuring their schedules are managed efficiently and effectively. Your attention to detail and organizational skills will be essential in coordinating meetings, preparing briefing materials, and following up on action items.

Key Responsibilities:

  • Calendar Management: Manage and coordinate schedules, including meetings, appointments, and travel arrangements, to optimize the use of senior leaders' time.
  • Communication: Serve as a point of contact for internal and external communications, screening and prioritizing emails, phone calls, and other correspondence.
  • Meeting Coordination: Organize and prepare for meetings, including scheduling, agenda preparation, and document distribution, ensuring a welcoming environment for all attendees.
  • Document Preparation: Produce meeting agendas, minutes, and other administrative documents, formatting and proofreading presentations, reports, and correspondence.
  • General Administrative Tasks: Develop and maintain office workflow and communication, including phone management, email correspondence, expense reconciliation, and customer service to internal and external stakeholders.

Requirements:

  • High School Diploma or GED required.
  • Associate's Degree in Business Administration, Management, Communication, or related field preferred.
  • 3+ years of administrative experience required.
  • 1+ years of experience supporting senior management or executives required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software required.
  • Strong organizational, attention to detail, and multitasking abilities required.
  • Good written and verbal communication skills required.
  • Ability to maintain confidentiality and exercise discretion required.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. For additional information about our organization, careers, and benefits, visit: http://www.desertfinancial.com/careers.



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