Records Management Analyst

2 weeks ago

Baltimore, Maryland, United States Veterans Benefits Administration Full time
Overview

The Records Management Analyst serves as the primary authority and expert for the comprehensive Records Management Program across the organization.

Eligibility
  • Career transition programs for federal employees who qualify as 'surplus' or 'displaced'.
  • Current employees within the organization.
Agency Note

This position is exclusively available to current employees of the Veterans Benefits Administration and eligible displaced federal employees.

Key Responsibilities
  • Formulate and enforce organizational policies and procedures that align with federal regulations, including those from the National Archives and Records Administration (NARA).
  • Facilitate collaboration between records management personnel, various departments, and leadership.
  • Provide training and support to departmental liaisons based on acquired knowledge.
  • Conduct regular audits and evaluations of records generated by departments, ensuring compliance with privacy and records management standards.
  • Create and maintain an organized file inventory and indexing system to enhance information accessibility.
  • Ensure adherence to federal laws and regulations regarding records management and propose enhancements to current practices.
  • Perform routine checks to confirm compliance with shredding policies.
  • Assist in identifying necessary resources for effective records management.
  • Advocate for improved records management practices to organizational leadership.
  • Document all instances of non-compliance and report them for corrective measures.
  • Manage requests related to privacy regulations and provide guidance on federal privacy policies.
  • Oversee the master file inventory to ensure comprehensive record-keeping.
  • Collaborate with emergency preparedness coordinators to develop and maintain disaster recovery plans.
  • Ensure that departing personnel do not remove any organizational records.
Qualifications

Employment Conditions
  • Applicants must be U.S. citizens.
  • All candidates are subject to a background investigation.
  • Selective Service registration is required for male applicants born after a certain date.
  • A probationary period may be applicable.
  • This position is not available for remote work.
  • This role is classified as a Non-Bargaining Unit Position.
Minimum Qualifications

To be considered for this role, candidates must meet all qualifications outlined in the job announcement.

Specialized Experience

Applicants must possess at least one year of specialized experience equivalent to the next lower grade level, demonstrating the ability to manage records management programs and ensure the security of sensitive data.

Education

Educational qualifications must be from accredited institutions recognized by the U.S. Department of Education.

Additional Information

Work Schedule: Standard office hours with potential for alternate schedules.

Promotion Potential: This position offers opportunities for advancement within the organization.

Physical Requirements: The role primarily involves sedentary work, with occasional light physical activities.

Application Process: Interested candidates should prepare a comprehensive application package, ensuring all required documents are submitted by the specified deadline.

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