Administrative Specialist
3 weeks ago
We are seeking an experienced Administrative Specialist to join our team at Space and Naval Warfare Systems Command. As an Administrative Specialist, you will play a critical role in supporting the Division's administrative functions, including procurements, personnel, and general administrative tasks.
Key Responsibilities- Assist with the development and execution of administrative improvement plans, track critical path, and troubleshoot arising problems with minimal involvement of leadership.
- Evaluate ways to automate administrative support systems, such as records, communications, directives, forms, files, and documentation.
- Utilize the Defense Information System for Security (DISS) to obtain security clearance information for the Division.
- Assist with the preparation of travel arrangements, review travel documents (vouchers, compensation time requests, etc.) for accuracy, and maintain Division personnel information and signature profile data in Defense Travel System (DTS).
- Participate in the Division knowledge management efforts and help develop/manage Flank Speed Division tools, including Teams, Division Leadership Team site, and Division site.
- Assist with administering the timekeeping program, ensuring personnel have entered time into Navy ERP.
- Participate in the analysis and evaluation of existing administrative operational and support processes and procedures within the Division.
To be considered for this position, you must have at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.
Specialized experience must demonstrate the following:
- Assist personnel with submission of travel authorizations and/or vouchers to ensure standardization/quality of travel procedures within the organization.
- Perform work of a general office support nature, which encompasses a variety of different duties and responsibilities, including timekeeping and official travel requirements.
Additional qualification information can be found on the Office of Personnel Management website.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs.
Education: A 4-year course of study leading to a bachelor's degree or 3 years General Experience, 1 year of which was equivalent to at least GS-4, or a combination of experience and education as described above that equates to one year of experience.
The percentage of the required education plus the percentage of the required experience must equal one hundred percent.
This position is in the Science & Technology Reinvention Laboratory (STRL) Human Resource Management System pay band for Department of Defense laboratories.
The pay schedule and pay band for all Administrative Specialist/Professional Positions will be NO-1/2/3/4/5/6.
This position is eligible for part-time, substantial, or ad-hoc telework at the discretion of management.
This position is covered by the Department of Defense Priority Placement Program.
Several vacancies may be filled.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.
Policy information may be found at:
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