Aviation Materials Specialist

2 weeks ago

Los Angeles, California, United States XO Full time

Job Overview

The Aviation Materials Specialist role is essential for ensuring the efficient management of parts and supplies. This position demands a foundational understanding of procurement and inventory management, along with the flexibility to adapt to evolving priorities. Key responsibilities encompass sourcing, organizing, and distributing aircraft components, conducting receiving inspections, processing returns, and overseeing purchase orders.

XO is a leading name in the private aviation sector, committed to delivering unparalleled service and innovative solutions to our clients. With a global presence and a dedicated team of aviation experts, we are at the forefront of the industry, providing exceptional career growth opportunities.

Key Responsibilities

  • Identify and procure materials necessary for aircraft upkeep and inventory management.
  • Develop and sustain relationships with suppliers to secure optimal pricing and quality service.
  • Generate internal and external quotes while ensuring profitability.
  • Oversee purchase orders to vendors and suppliers.
  • Monitor external services to guarantee timely delivery.
  • Facilitate the collection and delivery of parts and materials as required.
  • Conduct receiving inspections to verify compliance with regulatory standards.
  • Manage the return of cores to suppliers.
  • Ensure adherence to regulatory requirements (Calibration, certification, shelf life, parts quarantine).
  • Perform regular inventory checks and maintain minimum/maximum stock levels.
  • Ensure accurate tracking and billing of parts to work orders.
  • Maintain an organized and clean parts department.
  • Provide after-hours support as needed on a rotational basis.
  • Exhibit flexibility in scheduling to meet business demands.

Required Qualifications

  • High School Diploma is mandatory.
  • Familiarity with corporate aircraft components (Gulfstream, Cessna, Bombardier, Embraer) is advantageous.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and the ability to learn proprietary software.
  • Attention to detail and the capability to work independently or collaboratively.
  • Strong organizational and communication skills, with the ability to manage multiple tasks effectively.

Benefits Offered

  • Comprehensive salary and medical, dental, and vision plans available from the first day of employment.
  • 401k plan with company matching and no vesting period.
  • Paid Time Off for personal and vacation needs.
  • Opportunities for career advancement within the organization.

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