Administrative Coordinator, SY24-25

2 weeks ago

Daly City, California, United States Summit Public Schools Full time
Job Overview

Position: Office Manager

Organization: Summit Public Schools

As a pivotal member of the school leadership team, the Office Manager plays a crucial role in fostering a welcoming and organized atmosphere. This position serves as the initial point of contact for families, students, and visitors, ensuring that everyone receives exceptional customer service.

About Summit Public Schools:

Summit Public Schools is dedicated to the mission of equipping all students with the essential knowledge, skills, and habits necessary for a fulfilling life. We are a prominent network of public schools committed to preparing a diverse student body for success in higher education and as engaged members of society.

Key Responsibilities:

Visitor Engagement

  • Welcome guests at the front desk, creating a friendly and inviting environment.
  • Maintain an orderly and responsive school atmosphere by addressing public inquiries, managing phone and email communications, and assisting families and students.
  • Ensure proper identification for all visitors and monitor campus access.
  • Draft communications for families and collaborate effectively with colleagues.
  • Participate in departmental and faculty meetings as needed.
  • Enhance school systems and culture through active involvement.

Meal Program Management

  • Oversee daily breakfast and lunch services, ensuring compliance with national programs and managing logistics.
  • Coordinate student snack provisions for after-school activities.

Main Office Operations

  • Maintain a professional and organized front desk area.
  • Manage incoming and outgoing mail and shipments.
  • Oversee the collection and organization of student and staff information, ensuring records are current.
  • Control inventory and manage school supplies effectively.
  • Ensure all office equipment is operational and well-maintained.
  • Coordinate with service providers and vendors for school communications.
  • Facilitate the distribution of technology resources to students and staff.
  • Assist with financial documentation and processes.
  • Support student enrollment and recruitment efforts.
  • Perform filing and data entry tasks as needed.
  • Assist school leaders with various administrative duties.

Support for School Systems and Events

  • Manage daily school operations, including attendance tracking and reporting.
  • Assist in planning and executing school events and activities.
  • Participate in necessary duties to ensure the safe functioning of the school.
  • Support facilities maintenance by collecting feedback and reporting issues.

Qualifications:

Essential Skills and Attributes

  • Commitment to educational equity and excellence for all students.
  • A bachelor's degree is preferred.
  • Prior experience in a school or office setting is highly desirable.
  • Ability to obtain necessary certifications within a specified timeframe.
  • Fluency in English and Spanish is advantageous.
  • Proficiency in Google Workspace applications.
  • Successful completion of health and background checks.

Personal Attributes:

About You

  • You hold high expectations for student success and believe in their potential.
  • You possess a service-oriented mindset, prioritizing positive interactions.
  • You thrive in collaborative environments and celebrate team successes.
  • You are committed to reimagining educational experiences and making a meaningful impact.
  • You demonstrate resilience and positivity in challenging situations.
  • You have exceptional organizational skills and attention to detail.
  • You are empathetic and culturally aware, open to constructive conversations.
  • You are adaptable and comfortable in dynamic work settings.
  • You embrace feedback and are dedicated to personal and professional growth.

Benefits:

Joining Summit Public Schools means becoming part of a motivated team engaged in meaningful work. We offer a comprehensive benefits package, including retirement plans, paid time off, health, dental, and vision coverage, and employee life and disability insurance. Our compensation policy is designed to be equitable and transparent, with salaries commensurate with experience and qualifications.

Summit Public Schools is an equal opportunity employer, committed to diversity, equity, and inclusion in education. We encourage applications from individuals of historically marginalized communities.

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