Event Coordination Specialist

2 weeks ago


Elk Grove Village, Illinois, United States Pyramid Consulting Full time

We are currently seeking a skilled Events & Conference Coordinator for a contract opportunity that offers potential for long-term engagement. This role is essential for managing various aspects of event coordination and will involve working closely with attendees and vendors.

Key Responsibilities:

  • Overseeing event communication channels
  • Addressing and following up on participant inquiries
  • Tracking registrations and ensuring accuracy against attendee lists
  • Generating reports on attendee registrations
  • Managing hotel bookings and ensuring compliance with room allocations
  • Communicating specific requirements to hotel management
  • Providing on-site support during events, including direct interaction with attendees
  • Resolving issues as they arise during events
  • Coordinating catering services and monitoring food arrangements
  • Assisting with transportation logistics for events
  • Responding to attendee questions on the event day
  • Preparing necessary documentation for Continuing Professional Education (CPE), including attendance records
  • Serving as a backup liaison for speakers and vendors
  • Utilizing CVENT for reporting purposes, including attendee lists and feedback surveys
  • Creating and distributing event materials such as badges and welcome kits
  • Providing support at the registration and information desk.

This position is with a prominent organization in the Banking Sector, and we are looking for candidates who are detail-oriented and possess strong organizational skills. If you are interested in exploring this opportunity, we encourage you to submit your application for consideration.


Pyramid Consulting, Inc. is committed to fostering a diverse and inclusive workplace and provides equal employment opportunities to all applicants without discrimination.



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