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Event Coordination Director

2 months ago

San Diego, California, United States McFarlane Promotions Full time
Job Description

We're a leading event production and promotions firm dedicated to creating unforgettable experiences for a wide range of clients and industries. We combine seasoned expertise with inspiration and ingenuity, transforming venues and providing guests with unique experiences.

The Director of Event Operations is a key leadership role responsible for overseeing the planning, execution, and management of diverse events throughout the year. This position requires a dynamic and strategic leader with extensive experience in event management, operations, and logistics.

Our ideal candidate understands that the success of any event is intentionally designed to cover up the hard work, dedication, and attention to detail required to pull off the activation. They don't just see a project as a collection of tasks but as an opportunity to create potential memories for event-goers, drive company growth, and represent the company's values.

Responsibilities:

  • Leadership and Management:
    • Lead, mentor, and develop the operations team, ensuring high performance and professional growth.
    • Establish and maintain operational policies and procedures to streamline processes and improve efficiency.
    • Foster a collaborative and positive work environment.
  • Event Planning and Execution:
    • Oversee the planning and execution of multiple events, ensuring all operational aspects are managed effectively.
    • Collaborate with the creative and marketing teams to align event logistics with overall event vision and goals.
    • Develop detailed event plans, including timelines, budgets, resource allocation, and contingency plans.
  • Budget and Financial Management:
    • Develop and manage event budgets, ensuring financial targets are met.
    • Monitor and control event expenses, negotiating contracts with vendors and suppliers to achieve cost savings.
    • Provide regular financial reports to the executive team.
  • Vendor and Stakeholder Management:
    • Build and maintain strong relationships with vendors, sponsors, clients, and other stakeholders.
    • Negotiate and manage contracts with vendors and suppliers to ensure quality and cost-effectiveness.
    • Ensure compliance with all legal and regulatory requirements.
  • Quality Control and Risk Management:
    • Implement quality control measures to ensure the highest standards of service delivery.
    • Identify potential risks and develop mitigation strategies to ensure the safety and success of all events.
    • Conduct post-event evaluations to identify areas for improvement.
  • Strategic Planning and Innovation:
    • Develop and execute long-term strategic plans to enhance the company's event portfolio and operational capabilities.
    • Stay abreast of industry trends and innovations, incorporating best practices into the company's operations.
    • Drive continuous improvement initiatives to enhance operational efficiency and event quality.

Qualifications:

  • Bachelor's degree in Event Management, Business Administration, or a related field.
  • Minimum of 10 years of experience in event management, with at least 5 years in a senior leadership role.
  • Proven track record of successfully managing large-scale events and leading operational teams.
  • Strong financial acumen, with experience managing event budgets and financial reporting.
  • Excellent organizational, communication, and negotiation skills.
  • Ability to thrive in a fast-paced, dynamic environment and handle multiple projects simultaneously.
  • Proficiency in event management software and other relevant tools.