Event Coordinator

3 weeks ago

San Jose, California, United States Comida For Familias, Inc. Full time

We are seeking a skilled Event Coordinator to join our team at Comida For Familias, Inc. The ideal candidate will have experience in planning and coordinating events, as well as excellent communication and organizational skills.


Key Responsibilities:
  • Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
  • Consult with directors, officers, and leads to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  • Review event bills for accuracy and approve payment.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Confer with staff at a chosen event site to coordinate details.
  • Inspect event facilities to ensure that they conform to requirements.
  • Maintain records of event aspects, including financial details.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Negotiate contracts with service providers and suppliers.
  • Evaluate and select providers of services according to requirements.
  • Plan and develop programs, agendas, budgets, and services according to requirements.
  • Hire, train, and supervise volunteers and support staff required for events.
  • Conduct post-event evaluations to determine how future events could be improved.
  • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Organize registration of event participants.
  • Develop event topics and choose featured speakers.
  • Promote conference, convention, and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
  • Design and implement efforts to publicize events and promote sponsorships.
  • Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.

The ideal candidate will have excellent communication and organizational skills, as well as experience in planning and coordinating events. If you are a motivated and detail-oriented individual who is passionate about event planning, we encourage you to apply for this exciting opportunity.

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