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Accounts Payable Specialist
4 weeks ago
At Montage International, we are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will play a critical role in managing the accounts payable process for our properties, ensuring timely and accurate payments to vendors.
Key Responsibilities:- Process and code invoices, ensuring proper department/account coding and routing for approval in BirchStreet.
- Reconcile 3-way match variances (purchase order to receiving to invoice).
- Process weekly payment runs (check, virtual master card, direct deposit).
- Review outstanding payments and complete weekly On Hold Reports for the property finance and purchasing teams.
- Respond promptly to vendor and property phone calls and emails.
- Manage key relationships with internal and external parties.
- Process rush requests with a sense of urgency for time-sensitive items.
- Reconcile vendor accounts and statements, investigating and resolving any discrepancies.
- Void invoices/credits/payments, place stop payments, and reissue payments.
- Clean up property(s) for month-end.
- Reconcile the AP Aging Report and the AP Trade accounts.
- High School or equivalent education required; Bachelor's Degree preferred.
- Previous experience in Accounts Payable required.
- Excellent organizational skills required.
- Strong written and verbal communication skills required.
Most work tasks are performed indoors with moderate temperatures. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability, as well as visual acuity.
Must have finger dexterity to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch-tone phone, filing cabinets, FAX machines, photocopiers, dolly, and other office equipment as needed.
This job description is intended to indicate the typical kinds of tasks and levels of difficulty that are required of positions given this title.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.
It is not intended to limit or in any way modify the right of any manager to assign, direct, and control the work of employees under his/her supervision.
