Accounts Payable Specialist

4 weeks ago


Irvine, California, United States LHH Recruitment Solutions Full time
Job Title: Accounts Payable Specialist

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our construction company based in Irvine, CA.

The ideal candidate will have strong experience in processing high-volume invoices (weekly) and possess a thorough understanding of 3-way matching, GL coding, and check runs.

Key Responsibilities:
  • Process and manage invoices weekly, ensuring accurate 3-way matching with purchase orders and receipts.
  • Perform GL coding of invoices to appropriate accounts and cost centers.
  • Handle the preparation and execution of check runs, including printing checks and obtaining approvals.
  • Review and reconcile vendor statements, resolving discrepancies promptly.
  • Maintain accurate and up-to-date vendor records and payment history.
  • Ensure timely and accurate processing of payments, including electronic payments, ACH, and check payments.
  • Collaborate with project managers, procurement, and accounting teams to ensure proper expense allocation.
  • Assist with month-end and year-end closing procedures, including accruals and reconciliations.
  • Monitor AP aging reports and follow up on outstanding payments to ensure timely disbursements.
Qualifications:
  • Minimum of 5 years of accounts payable experience, required in the construction industry.
  • Proficiency in Sage and Timberline accounting software is highly preferred.
  • Strong understanding of 3-way matching, GL coding, and AP processes.
  • Ability to handle a high volume of invoices (weekly) with accuracy and efficiency.
  • Strong attention to detail and excellent organizational skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Excellent communication and interpersonal skills.
Benefits:
  • Competitive salary within the $60,000-$75,000 range.
  • Comprehensive benefits package, including health insurance, retirement plan, profit sharing, and paid time off.
  • Opportunity to grow within a well-established construction company.


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