Administrative Coordinator
2 weeks ago
Location: Hybrid schedule
Duration: 6+ month contract
Pay: $29-35/hour
Benefits: Medical insurance, 401K, sick leave, and employee assistance program.
We are seeking an experienced administrative professional to provide departmental support for a well-established hospitality company. In this role, you will provide administrative assistance, coordinate travel logistics, monitor and track departmental projects, facilitate department communication, and assist with contract management.
Key Responsibilities:
- Offer comprehensive administrative assistance, including meeting scheduling, calendar management, and correspondence handling.
- Prepare and distribute meeting agendas, minutes, and action item follow-ups.
- Assist in the creation of presentations and conduct research on target industries and brands.
- Coordinate travel logistics for events, productions, and programs, including transportation, accommodations, flights, equipment, and event materials.
- Facilitate effective communication within the department and across organizational units.
- Ensure all departmental communications are timely, accurate, and professionally presented.
- Collaborate with internal teams to draft Master Service Agreements (MSAs) and Statements of Work (SOWs), coordinating with the Contracts and Legal teams.
- Track contracts to ensure timelines are met, preparing reports and summaries to support decision-making.
- Identify opportunities to enhance departmental processes and workflows.
- Implement best practices and streamline procedures to boost efficiency and effectiveness.
Requirements:
- Strong administrative experience with proven ability to support multiple departments and/or senior leadership
- Proficiency with presentation software such as MS PowerPoint, Adobe Acrobat Pro or similar programs
- Excellent organizational, verbal, and written communication skills
- Ability to handle multiple tasks simultaneously within a deadline-driven environment
- Ability to work independently and collaboratively within a team environment
About Averro:
Averro is a Veteran-Owned organization dedicated to delivering innovative talent solutions, business consulting, and technology services that propel businesses and careers forward. We live by our ethos: Be Curious | Build Trust | Empower Each Other. These values show in our commitment to client satisfaction, timely support, and unmatched consultant care. Our Aim – Your Ascent.
Averro is an equal opportunity employer, and we are committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment, regardless of criminal histories, consistent with legal obligations. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
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