Administrative Coordinator

1 week ago


Santa Monica, California, United States Red Bull Full time
Job Title: Administrative Assistant

Red Bull North America, Inc. is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Senior Vice Presidents of Sales and Emerging Channels.

Key Responsibilities:

  • Manage calendars, coordinate meetings, and travel arrangements for SVPs
  • Plan and orchestrate meetings and conference calls across regions
  • Process forms and expense reports
  • Ensure tasks and projects are completed correctly and on schedule
  • Run and manage staff meetings, including agenda coordination and recaps

Event and Coordination:

Lead the planning and production of department-level activities, including off-sites, workshops, and team-building events.

Manage and communicate Executives' calendars to assist with scheduling and prioritization.

Maintain our department calendar, coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.

Presentations and Communication:

Create high-quality PowerPoint presentations for SVP and other team members.

Partner with several departments, communicating information, analysis, or reports.

Route contracts through approval and signature.

Administrative Tasks:

Manage team calendar, schedule appointments, meetings, and workshops, responsible for meeting minutes.

Make travel arrangements and verify travel costs.

Help with preparations for meetings and calls.

Responsible for internal communications, collaboration, contact management, and information flow, correspondence on behalf of the manager.

Field incoming emails, faxes, mail, and calls.

Filing and archive management.

Help onboard new employees.

Verify invoices, supporting the manager or administrative responsibility for budget management.

Manage specific small projects and research.

Qualifications:

2+ years of experience in positions related to sales and marketing.

Experience coordinating large events and meetings.

Project management experience.

Experience supporting multiple leaders.

Understanding of P&L and business drivers.

Understanding of business insight/category management principles preferred.

Bachelor's degree or equivalent work experience.

Must be fluent in English, additional language skills an advantage.

Benefits:

Comprehensive Medical, Dental, and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement.

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.



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