Project Management Lead
2 weeks ago
Reports to: Associate Director (PRVCU)
Location / Hours: San Juan, Puerto Rico / Full-Time
Type of Contract: Fixed Term Contract (1 year term)
Purpose
The Program Manager plays a crucial role in ensuring that donor-funded initiatives are executed with precision and efficiency, guaranteeing timely delivery and adherence to budgetary constraints. This position is accountable for establishing and upholding high standards that reflect the organization's brand to donors by implementing top-tier project management methodologies, standards, and tools. The Program Manager supervises the project management lifecycle, which includes governance, team leadership, monitoring, prioritization, communication, and quality assurance.
Key Responsibilities and Duties
The primary responsibilities for the PRVCU projects include:
- Establishing processes to facilitate operational planning, program development, and management services.
- Creating and overseeing processes for budget development, monitoring, and reporting. Assisting leadership in resource allocation decisions to achieve long-term goals.
- Evaluating grant requirements, assembling response teams, allocating resources, and delegating tasks to ensure timely submissions.
- Monitoring project milestones, production schedules, assignments, and deliverables while facilitating meetings based on project needs.
- Formulating annual budget plans and justifications, managing approved budgets in collaboration with leadership.
- Coordinating with the Financial Office to maintain ongoing budget balance.
- Overseeing the creation of policies, procedures, and guidelines across program areas.
- Regularly reporting progress towards program objectives to leadership and project teams.
- Supervising the preparation of critical documents, including reports and position papers, to inform top management.
- Establishing systems for evaluating program effectiveness.
- Advising program officials on the efficiency and effectiveness of assigned programs.
- Assisting in identifying new grant opportunities, including researching funding sources, drafting proposals, and maintaining relationships with funders.
- Collaborating closely with financial and compliance officers to ensure grant adherence.
Qualifications & Technical Job Requirements
- Proficiency in project management methodologies and techniques.
- Strong skills in budget management and cost analysis.
- Familiarity with resource management tools.
- Knowledge of administrative systems, including Microsoft Teams and other office software.
- Experience with grant submissions through various platforms.
- Proven track record in managing federal grants from agencies such as HUD, CDC, and HHS.
- Ability to collaborate effectively with subject-matter experts and stakeholders.
- Exceptional communication skills, both written and verbal.
- Strong interpersonal and presentation skills with the ability to influence collaboration.
- Capacity to prioritize tasks and work under pressure.
- Ability to function within a team and support direct reports.
- Understanding of the organization's business and program objectives.
- Proficient in computer usage and internet navigation.
- Bilingual proficiency in English and Spanish.
- A master's degree from an accredited institution in Administration, Business, Science, or a related field is required.
- At least three years of experience in Program Management within a non-profit setting.
- A minimum of three years of experience in large-scale project management.
- Project management certification is highly desirable.
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