Executive Office Administrator

1 week ago


New Bedford, Massachusetts, United States CornerStone Staffing Full time

Company Overview: CornerStone Staffing collaborates with a reputable Engineering Firm seeking a proficient Senior Office Administrator.

Position Title: Senior Office Administrator

Compensation: $20-$22/hr

Work Schedule: Monday to Friday, 8:30 AM - 5:30 PM

Job Location: Onsite in Bedford, TX

Key Responsibilities:

  • Manage incoming mail and FedEx deliveries.
  • Oversee the maintenance of the Reproduction Room and Kitchen, ensuring cleanliness and organization of supplies.
  • Assist in the reproduction and formatting of reports as directed by Project Managers and their teams.
  • Support the submission of Accounts Payable vouchers to corporate accounting on a weekly basis or as required.
  • Facilitate the processing of Service and Purchase Orders.
  • Help in procuring various office supplies.
  • Contribute to Business Development meeting spreadsheets and update Deltek Vision software as needed.
  • Assist in maintaining the electronic file storage system.
  • Coordinate setup and cleanup for lunch meetings and perform occasional errands.
  • Execute other miscellaneous tasks as assigned.

Qualifications:

  • 2-4 years of experience in an office management or administrative support role.
  • Experience in supporting multiple managers is essential.
  • Preferred knowledge of accounting principles.
  • Proficiency in word processing, spreadsheet, database applications, and ten-key by touch.
  • Ability to collaborate effectively and meet deadlines.
  • Self-motivated individual capable of working independently; must possess strong organizational skills and attention to detail.


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