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Office Operations Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TR WIGGLESWORTH MACHINERY CO. As a key member of our administrative staff, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our office.
Key Responsibilities:
- Coordinate and schedule company meetings and appointments, ensuring seamless communication and collaboration among team members.
- Manage executives' schedules, calendars, and appointments, prioritizing tasks and deadlines to maximize productivity.
- Maintain accurate and up-to-date records of office policies, operations, and procedures, ensuring compliance with company standards.
- Serve as the primary point of contact for office maintenance, mailing, shipping, supplies, and equipment, ensuring timely and efficient resolution of issues.
- Collaborate with IT management companies to ensure optimal performance of office equipment and technology.
- Manage and maintain advertising of machinery listings, leveraging your knowledge of marketing principles to drive results.
- Perform administrative duties such as data entry for managing contacts in CRM and typing machine specifications in machine listings, ensuring accuracy and attention to detail.
- Provide exceptional receptionist services, greeting visitors, answering and directing phone calls, and responding to inquiries in a professional and courteous manner.
- Conduct thorough reviews and analysis of special projects, providing actionable insights and recommendations to management.
- Ensure the maintenance of accurate and up-to-date filing systems, guaranteeing easy access to critical information.
- Protect the security, integrity, and confidentiality of sensitive data, adhering to company policies and industry standards.
- Monitor and maintain office supplies inventory, ensuring timely replenishment and minimizing waste.
- Maintain a safe, secure, and pleasant work environment, promoting a positive and productive atmosphere.
Requirements:
- High School Diploma or equivalent.
- Proven experience in office management, administration, or a related field.
- Knowledge of office management responsibilities, systems, and procedures.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in Microsoft Office.
- Social networking and marketing experience.
- Knowledge of clerical practices and procedures.
- Knowledge of QuickBooks a plus.
- Knowledge of photo editing and/or Adobe software a plus.
