Senior Facilities Operations Coordinator

2 weeks ago

Frederick, Maryland, United States Thermo Fisher Scientific Full time
Work Schedule
First Shift (Days)

Environmental Conditions
Ability to lift 40 lbs. independently, adherence to all Good Manufacturing Practices (GMP) Safety Standards, Cleanroom regulations: no hair products, jewelry, makeup, nail polish, perfume, exposed piercings, facial hair, etc. allowed, Cold Room/Freezers at -22 degrees, exposure to loud noises from equipment/machinery, office environment, rapid flashing lights, some degree of Personal Protective Equipment (PPE) required (safety glasses, gowning, gloves, lab coat, ear plugs, etc.), strong odors (chemical, lubricants, biological products, etc.), and various outdoor weather conditions.

Position Overview:

The Senior Facilities Operations Coordinator is tasked with organizing and developing preventive maintenance (PM) and corrective maintenance activities for both production and non-production equipment and systems. This role requires effective communication with Production Managers, Facilities Managers, Supervisors, and external contractors to enhance the maintenance schedule and reduce production interruptions. The Senior Facilities Operations Coordinator is responsible for maintaining all documentation in a state ready for cGMP and/or ISO audits. This pivotal role within the Facilities Department encompasses scheduling, timeline creation, revision and development of preventive maintenance task sheets, updating the preventive maintenance schedule, improving workflow processes, revising/creating Standard Operating Procedures (SOPs) and forms, identifying and executing action items, conducting departmental training, and maintaining progress reports.

Key Responsibilities:
  • Organize preventive (PM) and corrective maintenance activities for production and non-production equipment and systems. Communicate effectively with Production Managers, Maintenance Managers, Supervisors, and contractors to optimize the maintenance schedule and minimize production downtime.
  • Oversee, track, and manage service agreements. Collaborate with contractors to renew existing agreements or establish new ones. Review service agreements for discrepancies, prepare requisitions for new or renewal agreements, and maintain organized service agreement files.
  • Process all work orders efficiently. Create copies of original work orders, input them into a tracking database, and store copies until completion. Review work orders for Good Documentation Practices (GDP) errors, enter completed work orders into the tracking database, and file them appropriately.
  • Generate Equipment Parts List Reports for inventory management.
Administrative Duties:

Prioritize and assign Preventive Maintenance task sheets and Critical Work Orders to facilities personnel. Ensure all activities during the shift are conducted safely and in a hazard-free manner. Review all documentation created during the shift for accuracy, clarity, and compliance with cGMP, including PM Task Sheets, Work Orders, and Logbooks. Assess the equipment PM schedule and propose modifications or improvements to the Senior Maintenance Mechanic / Facilities Manager. Generate Purchase Order Requisitions and provide status updates to the Facilities Manager. Collaborate with off-site Finance personnel to expedite inquiries. Maintain the site security photo ID and access badge system. Draft and review Change Controls, CAPA Reports, and Audit Findings. Report any ongoing activities, issues, and concerns related to equipment, systems, and personnel to the Facilities Manager. Coordinate system and equipment shutdowns for repairs and maintenance with Production and Facilities Management. Assist the Facilities Manager in developing training programs. Provide input on performance reviews for team members under your supervision to the Senior Maintenance Mechanic. Supervise in-house projects as assigned by the Facilities Manager. Participate in various teams and attend assigned meetings. Coordinate maintenance activities during scheduled outages. Create and maintain department metrics through charts, graphs, and presentations. Perform miscellaneous duties as assigned by the Facilities Manager.

Experience and Qualifications:
  • Strong knowledge of site Computerized Maintenance Management Systems (CMMS) such as Blue Mountain.
  • Proficiency in Microsoft Office Suite (Excel, including formula creation; Word; Visio; PowerPoint).
  • Excellent interpersonal and customer-facing skills.
  • General computer literacy.
  • Ability to work independently, in a team environment, with minimal direction, or under direct supervision.
  • Familiarity with FDA and ISO requirements in a manufacturing/laboratory setting is advantageous.
Education:
  • Minimum of a high school diploma or GED; an associate degree is preferred.
  • Must possess a current and valid driver's license.
Preferred Qualifications:
  • Six years of experience in facilities coordination.
  • Ability to generate reliability reports to identify potential areas of concern.
  • Soft skills: effective communication (oral/written), problem-solving, demeanor, necessary pace, influencing, leadership, and negotiation skills are advantageous.
  • Ability to work independently, in a group setting, with minimal direction, or under direct supervision.
Benefits:

We offer competitive compensation, an annual incentive plan bonus, healthcare, and a comprehensive range of employee benefits. Thermo Fisher Scientific provides employment within an innovative, forward-thinking organization, along with outstanding career and development opportunities. We foster an exciting company culture that emphasizes integrity, intensity, involvement, and innovation.

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