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Facilities Operations Coordinator

2 months ago

Frederick, Maryland, United States Thermo Fisher Scientific Full time

Job Summary:

The Facilities Operations Coordinator will be responsible for prioritizing and assigning Preventive Maintenance task sheets and Critical Work Orders to facilities personnel. This role will ensure all activities performed during the shift are conducted safely and hazard-free. The coordinator will review all paperwork created during the shift for accuracy, clarity, and compliance with regulatory requirements.

Key Responsibilities:

  • Prioritize and assign Preventive Maintenance task sheets and Critical Work Orders to facilities personnel.
  • Ensure all activities performed during the shift are conducted safely and hazard-free.
  • Review all paperwork created during the shift for accuracy, clarity, and compliance with regulatory requirements.
  • Assess the equipment PM schedule and suggest modifications/improvements to the Sr. Maintenance Mechanic/Facilities Manager.
  • Generate Purchase Order Requisitions and provide the status of requisitions to the Facilities Manager.
  • Work with off-site Finance personnel to expedite and facilitate all Finance inquiries.
  • Maintain the site security photo ID and access badge system.
  • Write and review Change Controls, CAPA Reports, and Audit Findings.
  • Report to the Facilities Manager any information on ongoing activities, problems, and concerns related to equipment and/or systems and personnel.
  • Coordinate system and equipment shutdowns for repairs and maintenance with Production and Facilities Management.
  • Assist the Facilities Manager in establishing training programs.
  • Provide input on employee performance reviews for those under your direction to the Sr. Maintenance Mechanic.
  • Supervise in-house projects as assigned by the Facilities Manager.
  • Participate on various teams and attend meetings as assigned.
  • Coordinate maintenance activities during scheduled maintenance outages.
  • Create and maintain department metrics via charts, graphs, and PowerPoint presentations.
  • Perform miscellaneous duties as assigned by the Facilities Manager.

Requirements:

  • Strong knowledge of site CMMS (Blue Mountain).
  • Proficiency in Microsoft Suite (Excel, including creating formulas; Word; Visio; PowerPoint).
  • Good interpersonal skills.
  • Customer-facing skills.
  • General computer knowledge.
  • Ability to work independently, in a group setting, with little direction, or with direct supervision.
  • Knowledge of FDA and ISO requirements in a manufacturing/laboratory environment is a plus.

Education:

  • Minimum of a HS diploma or GED; an associate is preferred.
  • Must hold a current and valid driver's license.

Preferred Qualifications:

  • Six years of experience in facilities coordination.
  • Ability to develop reliability reports to assist in identifying areas of concern that could develop into future problems.
  • Soft skills: communication (oral/written), problem-solving, demeanor, necessary pace, influencing skills, leadership skills, negotiating skills are a plus.
  • Ability to work independently, in a group setting, with little direction, or with direct supervision.

Benefits:

Thermo Fisher Scientific offers competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. We offer employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.