Archivist and Records Manager

20 hours ago

San Marcos, California, United States InsideHigherEd Full time
Job Title: Archivist and Records Manager

We are seeking a highly skilled Archivist and Records Manager to join our team at Texas State University. The successful candidate will be responsible for developing and maintaining the university's records and archives collections, providing vision and leadership on the use of university records, and identifying those with enduring research and historical value to be added permanently to the Special Collections and Archives.

Key Responsibilities:
  • Collaborate with University units to advance the management of university records, and advise on records retention schedules, preservation, and transfer.
  • Write and update records schedules to ensure compliance with legal and regulatory requirements for public institution records management and retention.
  • Ensure that records storage for temporary records in all formats is appropriate and in keeping with current records management practices.
  • Identify, select, and acquire Texas State University archival collections, faculty papers, and institutional records in digital and physical formats.
  • Arrange and describe university archives materials for the permanent collection using ArchivesSpace.
  • Collaborate with Libraries and Special Collections and Archives to field inquiries about the archives and university history.
  • Participate in shared decision-making for Special Collections and Archives collection development, programs, and policies.
  • Coordinate and collaborate with colleagues on promotion and access to Special Collections and Archives and developing resources to support research.
  • Maintain updated information on Records Retention Schedule and provide training resources to communicate this across the university.
Requirements:
  • Masters in library/information science from a program accredited by the American Library Association, or equivalent Library Science program.
  • Formal coursework or training in archives management and/or special collections librarianship.
  • Familiarity with university records management practices and records retention schedules.
  • Strong problem-solving skills and ability to communicate complex information to a wide range of audiences.
Preferred Qualifications:
  • Familiarity with best practices in records management and compliance with a regulated Records Retention Schedule.
  • Experience working with archival collections and university records.
  • Knowledge of best practices in managing records that include sensitive information.
  • Ability to deliver training and/or online resources relating to archives or records management.
Why Work at Texas State University?

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

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