Administrative Support Specialist

3 weeks ago


Melville, New York, United States Motion Recruitment Full time

Job Overview:

Motion Recruitment is seeking an experienced Administrative Support Specialist to join our team. As a key member of our Workplace Experience function, you will provide exceptional customer service to clients and visitors of our designated building.

About the Role:

  • As an Administrative Support Specialist, you will be responsible for providing administrative tasks to a department or office, including greeting visitors, answering calls, and setting up meeting rooms.
  • You will work closely with our clients and visitors to ensure a seamless experience, providing world-class customer service and support.

Requirements:

  • High School Diploma or GED with up to 2 years of job-related experience.
  • Ability to follow basic work routines and standards in the application of work.
  • Strong communication skills to exchange straightforward information.
  • Working knowledge of Microsoft Office products, including PowerPoint, Word, Excel, and Outlook.
  • Strong organizational skills with an inquisitive mindset.
  • Basic math skills to calculate simple figures.

Responsibilities:

  • Receive and direct incoming calls to appropriate personnel and voicemail.
  • Greet clients, applicants, and visitors upon arrival, issuing visitor passes and parking validations as needed.
  • Schedule and prepare meeting and conference rooms, including room setup and technological equipment.
  • Perform general clerical duties, including distributing office faxes and packages, and ordering office supplies.
  • Track incoming and outgoing packages, mail, and freight, arranging messenger service as needed.

What We Offer:

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.


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