Administrative Support Specialist
4 days ago
Job Overview:
Motion Recruitment is seeking an experienced Administrative Support Specialist to join our team. As a key member of our Workplace Experience function, you will provide exceptional customer service to clients and visitors of our designated building.
About the Role:
- As an Administrative Support Specialist, you will be responsible for providing administrative tasks to a department or office, including greeting visitors, answering calls, and setting up meeting rooms.
- You will work closely with our clients and visitors to ensure a seamless experience, providing world-class customer service and support.
Requirements:
- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Strong communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products, including PowerPoint, Word, Excel, and Outlook.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills to calculate simple figures.
Responsibilities:
- Receive and direct incoming calls to appropriate personnel and voicemail.
- Greet clients, applicants, and visitors upon arrival, issuing visitor passes and parking validations as needed.
- Schedule and prepare meeting and conference rooms, including room setup and technological equipment.
- Perform general clerical duties, including distributing office faxes and packages, and ordering office supplies.
- Track incoming and outgoing packages, mail, and freight, arranging messenger service as needed.
What We Offer:
- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
- A competitive salary and benefits package.
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