Payroll and HRIS Support Specialist

3 weeks ago

Melville, New York, United States BruntWork Full time

Job Summary:

This role is responsible for assisting with the administrative activities related to a weekly payroll process, maintaining accurate information in our HRIS system, processing department mailings, and maintaining and organizing department files.

Key Responsibilities:

  • Process and organize incoming documents from state agencies, including employee verifications, wage garnishments, and tax notices.
  • Assist in maintaining employee timecards to support accurate weekly payroll via Paylocity.
  • Answer employee questions regarding payroll inquiries and effectively handle all issues in a confidential and timely manner.
  • Process weekly reimbursement checks for U.S. employees in Paylocity.
  • Administer state unemployment insurance by reviewing initial claims reports and responding to unemployment claims.
  • Audit new hire profiles in Paylocity to confirm setup in the system is correct, including employee status and position, benefits class, schedule, attendance policy, email address, etc.
  • Conduct audits and run reports in the payroll system as needed.
  • Assist with year-end tasks, including annual audits, W-2, ACA, 1095-C, etc.
  • Remain current with the payroll processing system as well as changes in wage and tax laws to ensure compliance with applicable legal, state, and federal regulations.
  • Apply a continuous improvement philosophy to processes to improve administration, reduce costs, and increase efficiencies.
  • Organize and maintain Human Resources files, documents, and other administrative duties as needed.
  • Assist in executing department projects as assigned.

Requirements:

  • 1+ years of experience in a Human Resources or Administrative role.
  • Exceptional interpersonal skills and ability to maintain a professional demeanor.
  • High degree of integrity and demonstrated ability to maintain confidentiality.
  • Strong attention to detail and accuracy in managing sensitive data.
  • Ability to manage multiple projects simultaneously.
  • Excellent verbal and written communication skills.
  • Resourceful self-starter who can work independently and as part of a team.
  • Proficiency with Microsoft Office Applications, including Word, Excel, SharePoint, and PowerPoint.
  • Bachelor's degree in Human Resources, Business Administration, or similar field.
  • 1+ years of experience with Paylocity HRIS.

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