Executive Assistant

2 days ago


Lehi, Utah, United States Weave Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at Weave. As an Executive Assistant, you will provide administrative support to our executives, ensuring seamless communication and collaboration across the organization.

Key Responsibilities
  • Provide administrative support to multiple executives, including calendar management, email correspondence, and travel coordination
  • Coordinate complex schedules, prioritize tasks, and manage competing demands
  • Apply sound judgment and discretion when handling sensitive matters
  • Schedule internal and external meetings, coordinate logistics, and ensure optimal time management
  • Manage meeting invites, team initiatives, and company events
  • Proactively anticipate schedule conflicts and provide solutions
  • Manage meeting logistics, including agendas, meeting space, and catering
  • Plan and execute department events and company/holiday parties
  • Coordinate and design company swag
  • Manage onsite company meetings, quarterly business reviews, and other events
  • Manage email correspondence, including responding to inquiries and resolving issues
  • Prepare and manage monthly expense reports and coordinate travel
  • Work collaboratively with other executive assistants to achieve team goals
Requirements
  • 3+ years of executive assistant experience
  • Strong service-oriented attitude and excellent interpersonal skills
  • Proficient in Google Drive (Word, Slides, Sheets, Forms, etc.)
  • Experience establishing relationships and negotiating with vendors
  • Experience managing budgets
  • Ability to exercise high levels of tact, diplomacy, and discretion
  • Demonstrate autonomy while staying efficient in a fast-paced environment
  • Flexible team player willing to do what it takes to get the job done
  • Promote and embrace company initiatives by being a change leader
  • Ability to build and maintain cross-departmental relationships
  • Must be able to sit or stand for long periods of time
  • Ability to lift 25-30 pounds on occasion
  • Excellent written and verbal communication skills
What We Offer
  • Bachelor's degree
  • Proven track record in managing large-scale events
  • Small-scale project management
  • Office management

Weave is an equal opportunity employer committed to diversity and inclusion. We welcome applicants who are hungry to learn, problem-solve, and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. If you have a disability or special need that requires accommodation, please let us know.

All official correspondence will occur through Weave-branded email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process. If you have concerns, please reach out to and we'll confirm if you're engaging with one of our Weave teammates


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