Bilingual Executive Assistant

2 weeks ago


New York, New York, United States TOP Group - Japanese Recruiting Agency Full time

A prominent financial institution is seeking a Bilingual Executive Assistant fluent in Japanese to support the Head of the Japanese division. This role is based in Manhattan, NY, and requires native-level proficiency in the Japanese language.

· Position: Executive Assistant

· Sector: Finance

· Location: New York, NY

· Compensation: $95,000 - $110,000 (non-exempt) along with comprehensive benefits

KEY RESPONSIBILITIES:

  • Deliver high-level administrative assistance to the executive with minimal supervision, managing complex and confidential tasks that necessitate independent judgment.
  • Draft business correspondence and other documents in both English and Japanese, organize office files, and coordinate travel arrangements.
  • Execute clerical functions related to Accounts Payable, ensuring invoice approvals, providing payment instructions to mitigate errors, and verifying processed invoices using SAP Concur and Ariba systems.
  • Manage appointment scheduling, coordinate meetings and interviews, maintain memberships, and arrange professional meals.
  • Facilitate arrangements for incoming visitors and welcome guests appropriately.

REQUIRED QUALIFICATIONS:

  • Minimum of 5 years of experience as an executive assistant in a large global corporation.
  • Bachelor's degree is preferred.
  • Strong team player with exceptional written and verbal communication skills, alongside robust organizational abilities.
  • Proficient in computer applications, with advanced skills in Excel and intermediate skills in PowerPoint.
  • Fluency in both Japanese and English, with the ability to communicate effectively in writing and verbally.
  • Familiarity with or willingness to learn SAP Concur and Ariba systems is advantageous.
  • Ability to multitask and work autonomously under pressure.
  • Demonstrated customer service orientation and results-driven mindset.
  • A positive attitude, collaborative approach, creative thinking, and a strong work ethic are essential.

****Qualified candidates are encouraged to submit their resumes in a concise format. Only those who meet the criteria will be contacted.****



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