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Multilingual Front Desk Coordinator

2 months ago

Phoenix, Arizona, United States The Matian Firm, APC Full time
Job Summary

We are seeking a highly skilled Bilingual Receptionist to join our team at The Matian Firm, APC. As a key member of our front office, you will provide exceptional customer service, manage daily operations, and support our legal professionals.

Key Responsibilities
  • Welcoming and directing office visitors, ensuring a positive first impression
  • Answering and screening phone calls, responding to inquiries, and forwarding messages
  • Maintaining a tidy and organized reception area, with all necessary supplies and materials
  • Providing information and assistance to clients and guests, both in-person and via phone/email
  • Receiving, sorting, and distributing mail and deliveries, ensuring timely and secure processing
  • Ensuring office security by following safety procedures and controlling access
  • Ordering front office supplies and maintaining inventory
  • Updating calendars and scheduling meetings, ensuring seamless coordination
Requirements
  • Bilingual proficiency in English and Spanish, with excellent communication skills
  • Experience in the legal field, preferably with case management software
  • Resourceful and motivated, with a customer service attitude
  • Proficiency in Microsoft Excel, Google Spreadsheets, and CLIO (preferred)
  • Availability to work weekends, with a full-time schedule from 11am to 8pm
What We Offer

We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan, and a range of perks, such as catered lunches, complimentary parking, and paid time off. Join our team and take advantage of opportunities for career growth and development in a dynamic and inclusive work environment.

The Matian Firm, APC is an equal employment opportunity employer, committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds and perspectives.