Administrative Support Specialist

7 days ago


Blackstone, Massachusetts, United States Olgoonik Corporation Full time
Job Summary:

The Registrar Program Specialist is responsible for performing a wide variety of administrative duties in support of the Foreign Affairs Security Training Center (FASTC). This role requires a high level of organization, excellent communication skills, and the ability to work in a collaborative team environment.

Key Responsibilities:
  • Administrative Support: Provide administrative support to the Registrar/DS Training Officer, including management of student enrollments and confirmations.
  • Office Management: Manage office procedures, including data entry in the Department of State (DOS) official Student Training Management System (STMS) database.
  • Filing and Records Management: Maintain the office filing system, including retiring course files according to the DOS Disposition Schedule.
  • Communication: Respond to emails, draft routine emails to staff and students, and handle telephone inquiries for all of FASTC.
  • Security Clearance: Control access to the FASTC building, issue visitor badges, and arrange escorts as appropriate.
  • Supply Management: Order office supplies as needed, including certificate paper and holders.
  • Reporting: Develop an in-depth knowledge of all FASTC courses as they relate to the Registrar's office and run management reports using the STMS.
  • Customer Service: Provide excellent customer service to staff, students, and visitors.
Requirements:
  • Education: High School Diploma
  • Experience: A minimum of three (3) years experience working in an office environment
  • Skills: Basic knowledge of and experience with administrative or office management functions, proficiency in SharePoint and MS Office Suites software, and strong Excel and processing skills.
  • Security Clearance: Must be a U.S. citizen and possess or be able to obtain/maintain a SECRET security clearance.
Work Environment:

Office environment.

Additional Details:
  • Subsidiary: Olgoonik Innovations, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr:


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