Records Management Specialist

2 weeks ago

Blackstone, Massachusetts, United States Olgoonik Corporation Full time
Olgoonik Corporation is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik Corporation is a reputable network of professional contracting firms dedicated to delivering advantages for our Alaska Native shareholders. Our operations are driven by the conviction that maintaining the highest quality standards, employing qualified personnel, and ensuring unwavering commitment to safety and client missions are paramount.

With a foundation in Alaska's Arctic and a presence across South America, Europe, Asia, Africa, and the Middle East, our skilled and reliable workforce consistently achieves results through a unique blend of innovation and practicality.

Training Records Specialist

Position Overview:

The Training Records Specialist plays a crucial role in ensuring compliance with National Archives and Records Administration (NARA) regulations regarding the management and disposition of archived training program materials and class documentation.

Key Responsibilities:
  • Oversee the records management program for the Office, which includes identifying, storing, and archiving materials.
  • Collaborate with the Accreditation Manager to meet Federal Law Enforcement Training Accreditation (FLETA) Standards for records management, including course syllabi, lesson plans, class rosters, and other training documents.
  • Work with instructors and training coordinators to ensure the timely completion of course records packets for each training session.
  • Revise and update templates for course records packets.
  • Maintain regular communication with Program Offices to provide updates on the status of course records packets.
  • Manage the publications room effectively.
  • Conduct information sessions on course records management during the Instructor Development Course.
  • Generate, collect, and maintain accountability records for physical materials.
  • Act as the Bureau Records Coordinator in collaboration with the Diplomatic Security Archives and Management Office.
Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Education and Experience Requirements:
  • High School diploma is required.
  • An Associate's degree is preferred, along with experience in records management, logistics, or a related field.
Knowledge, Skills, and Abilities:
  • Familiarity with records disposition schedules and the life-cycle of records.
  • Understanding of NARA regulations and experience as a Records Administrator at the Federal/NARA level is preferred.
  • Knowledge of Federal office management policies, practices, and procedures is advantageous.
  • Ability to manage multiple tasks concurrently.
  • Capacity to work independently.
  • Strong written and verbal communication skills in English.
  • Proficiency in Microsoft applications (MS Word, PowerPoint, Outlook, and Excel) is essential.
Certificates, Licenses, and Registrations:

No specific certifications are required.

Security Clearance:
  • Must be a U.S. citizen.
  • Must possess or be able to obtain and maintain a SECRET security clearance.
Physical Demands:

This role requires the ability to lift, sit, answer phones, type on a keyboard, and manage files.

Travel Requirements:

No travel is expected for this position.

Work Environment:

The work environment is primarily an office setting.

Additional Information:
  • Subsidiary: Olgoonik Innovations, LLC
  • FLSA Status: Non-Exempt
  • Requisition Number: Not specified
Olgoonik Corporation is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

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