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Program Specialist I

2 months ago

Blackstone, Massachusetts, United States Olgoonik Corporation Full time
Job Summary

Olgoonik Corporation is seeking a highly organized and detail-oriented Program Specialist I to coordinate administrative and program support for assigned training programs. The ideal candidate will possess strong organizational, interpersonal, and communication skills, with the ability to work in a collaborative team environment.

Key Responsibilities
  • Coordinate all administrative and program support for assigned training programs, including classrooms, course materials, travel arrangements, training and support staff, equipment, materials, and supplies.
  • Ensure completion of administrative requirements, including travel orders and arrangements, lodging, scheduling of facilities and instructors, and preparation of equipment and materials.
  • Support coordination activities and correspondence involving program managers, registrars, staff, instructors, students, and other training program stakeholders.
  • Assist subject matter experts and curriculum development staff in the creation and update of lesson plans, instructor guides, student guides, practical exercises, and other course materials.
  • Support budget and finance personnel on annual course budget preparation, including funding for student travel and per diem.
  • Ensure the efficient use of assigned resources.
  • Assist in database and record management and report preparation, as directed.
  • Ensure student records, class evaluations, surveys, and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
  • Resolve technical and administrative problems that occur before and during training delivery.
  • Perform tasks associated with ordering, receiving, unpacking, storing, assembling, and issuing supplies, materials, and equipment.
  • Support vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
  • Coordinate vehicle preparation and usage with the fleet management office.
  • Operate U.S. government vehicles as necessary in the performance of assigned tasks.
  • Pick up and deliver official mail and special delivery items.
  • Escort un-cleared personnel when necessary.
  • Assist in class coordination, administrative duties, and practical exercises for other courses as needed within the program office.
  • Employ applicable Department of State security standards and procedures to protect national security information.
  • Travel as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time.
  • Perform other related duties as assigned.
Requirements
  • Must possess a high school diploma; an Associate's Degree or equivalent experience is preferred, together with three (3) years of relevant administrative experience.
  • Program management experience in a training and/or educational environment is preferred.
Preferred Qualifications
  • Strong organizational, interpersonal, oral, and written communication skills.
  • Ability to work in a collaborative, team environment.
  • Basic knowledge of and experience with administrative and program management functions.
  • Working knowledge of MS Office suite and/or other general office applications.
  • Working knowledge of military, law enforcement, and/or government security operations is preferred.
  • Working knowledge of training course administration/logistics is preferred.
  • Knowledge of training and instructional methodologies related to adult learning is a plus.
  • Knowledge of supply and logistics record keeping/management is a plus.
  • Ability to handle multiple tasks simultaneously.
  • Must hold a valid driver's license and be willing and able to drive official U.S. government vehicles up to and including 16-passenger vans.
Security Clearance
  • Possess or be able to obtain/maintain a SECRET security clearance.
  • Must be a U.S. citizen.
  • Must be able to maintain required security clearance/access approvals.
Work Environment

The work environment will be in an office setting, with occasional travel to other U.S. and foreign training sites.