Administrative Support Specialist

2 months ago

Toledo, Ohio, United States Puente Hills Ford Full time
Job Overview

Position Title: General Position

Overview:
We are in search of a dynamic and adaptable individual to fill a general position within our esteemed organization. This role is pivotal in providing essential support across multiple departments, ensuring the seamless operation of daily activities. The ideal candidate will possess a blend of resourcefulness and flexibility, capable of managing various tasks concurrently. If you are a proactive individual with outstanding organizational abilities, this role could be an excellent fit for you.

Key Responsibilities:

  1. Deliver administrative assistance to diverse departments, encompassing tasks such as photocopying, filing, and data entry.
  2. Manage incoming calls, directing them to the appropriate personnel and taking messages as necessary.
  3. Organize and coordinate meetings, conferences, and appointments, ensuring all relevant materials and resources are ready.
  4. Oversee the inventory of office supplies, placing orders as required to maintain adequate stock levels.
  5. Provide exceptional customer service to both internal teams and external clients, ensuring timely and accurate responses to inquiries.
  6. Support human resources functions, including maintaining employee records, aiding in recruitment efforts, and facilitating onboarding and offboarding processes.
  7. Conduct basic research tasks, compiling reports or summaries as needed.
  8. Collaborate with team members to identify and implement enhancements to processes, aiming to boost efficiency and productivity.
  9. Assist in planning and coordinating events, both internal and external, to ensure successful execution.
  10. Maintain confidentiality in all responsibilities, safeguarding sensitive information.

Qualifications:

  1. High school diploma or equivalent; some college coursework is preferred.
  2. Relevant experience in a similar administrative or support capacity is advantageous.
  3. Exceptional organizational and time-management skills, with the ability to prioritize effectively.
  4. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other pertinent software.
  5. Strong interpersonal and communication skills, both written and verbal.
  6. Meticulous attention to detail and accuracy in all tasks.
  7. Able to work independently with minimal supervision, as well as collaboratively within a team.
  8. Demonstrated resourcefulness and problem-solving capabilities.
  9. Willingness to adapt to shifting priorities and embrace new challenges.
  10. Commitment to upholding confidentiality and maintaining professional integrity.

We provide a competitive salary and benefits package, including health insurance, retirement plans, and opportunities for professional development. If you are a self-driven individual seeking a diverse and rewarding role in a dynamic environment, we encourage you to consider this general position.

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