Administrative Support Professional

5 days ago

Toledo, Ohio, United States JobsRUs Full time
Job Title: Administrative Assistant

We are seeking a highly skilled and organized Administrative Assistant to join our team at JobsRUs.com. in Toledo, OH.

Job Summary:

The successful candidate will provide administrative support to the Senior Litigation Paralegal/Legal Support Lead, Legal System Administrator, and the litigation department as required. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals.

Key Responsibilities:
  • Assist with the gathering of information, materials, documents, reports, and evidence necessary to respond to discovery and other inquiries.
  • Provide proactive support to track actions, deadlines, and manage documents.
  • Handle incoming mail and outgoing correspondence via ordinary mail, facsimile, e-mail, and/or overnight courier service and certified mail via web-based programs.
  • Process new vendor requests and update existing vendors' records as needed in Coupa SIM onboarding tool.
  • Prepare check requisitions in accordance with proper accounting procedures and appropriate approvals.
  • Review electronic invoices from law firms for billing guidelines conformity and maintain necessary records to ensure compliance with auditing requirements.
  • Respond to inquiries from law firms/vendors on the status of an invoice payment.
  • Generate reports with regard to matter status, law firm timekeeper rates, and spending to budget status.
  • File management in conformance with established record retention guidelines.
  • Prepare reports, presentations, and organize training sessions as related to the Law Department.
  • Ensure that the Law Department portrays the best possible image to all those that contact us or interfaces with us by providing prompt responses, high-quality legal documents, sound solutions, and effective communication.
  • Offer recommendations, implement solutions, and utilize technical information to establish best practices and increase workflow efficiency.
Requirements:
  • High School diploma required; Associate Degree in paralegal studies, business, communications, legal studies, or related discipline preferred.
  • Minimum of 5 years of experience as an administrative assistant or related field in a Law Firm or Corporate Law environment.
What We Offer:

Benefits Available, Weekly Pay $20.00/Hour, Shift details: 8:00 AM to 5:00 PM.

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