Office Manager

10 hours ago

Burlington, Massachusetts, United States Limbach Facility Services Full time
{"title": "Office Manager", "description": "About the Role

We are seeking an experienced Office Manager to join our team at Limbach Facility Services LLC. As an Office Manager, you will be responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Key Responsibilities
  • Provide administrative support to branch management by preparing reports, conducting follow-up, filing, arranging meetings, tracking staff vacation, and other tasks.
  • Partner with IT/tech support to configure laptops and associated hardware equipment for new employees and serve as the local point of contact for any IT-related questions or issues.
  • Coordinate travel arrangements, itineraries, and accommodations for company personnel as needed.
  • Reconcile credit card accounts, receive and audit expense reports, and deposit incoming checks.
  • Review the accuracy of weekly time cards and submit employee time/rates to payroll for payment.
  • Assist with maintaining the accuracy and confidentiality of employee files.
  • Track and analyze all administrative expenses for cost savings opportunities.
  • Work closely with the designated facility maintenance engineer to ensure the office is run efficiently.
  • Monitor the office cleaning company and escalate issues when necessary.
  • Arrange for maintenance of office equipment and order replacements when necessary.
  • Assume responsibility for office supplies inventory and purchasing.
  • Assist branch management with employee morale building ideas and implementation.
  • Administer petty cash in accordance with the written policies and procedures of the Company.
  • Supervise the local office assistant/receptionist in the performance of their job duties.
  • Process, sort, and direct incoming and outgoing mail for the branch location.
Requirements
  • High school diploma or equivalent.
  • 7+ years of related experience.
  • Computer proficiency in Microsoft PowerPoint, Word, and Excel.
  • Affinity for multi-tasking, being attentive to detail, and managing competing priorities.
  • Strong time management, organizational, and interpersonal skills.
  • Demonstrated ability to communicate effectively with all levels of an organization.
  • Ability to handle a wide range of administrative/executive support-related tasks with limited supervision.
Preferred Qualifications
  • Previous experience in the construction industry.
  • Bilingual in English/Spanish.
Conduct Standards
  • Maintain appropriate Company confidentiality at all times.
  • Protect the assets of the Company and ethically uphold the Code of Conduct & Ethics in all situations.
  • Cultivate and promote the "Hearts & Minds" safety culture.
  • Consistently exemplify the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).
Work Environment
  • This position operates primarily in an office environment and routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets.
Physical Demands
  • In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
  • This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
", "lang_code": "en-US"}

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