Coordinator of Safe Environment Initiatives

2 weeks ago

Fort Worth, Texas, United States Catholic Diocese Of Fort Worth Full time
Job Overview

Position Summary: The Safe Environment Coordinator plays a crucial role in the efficient functioning of the parish by managing the parish database program with precision. This position collaborates closely with parish clergy, staff, and various organizations to fulfill their data management requirements effectively. Under the guidance of the Pastor or Pastoral Administrator, this individual is responsible for the daily administrative operations of the Safe Environment Program within the parish.

Key Responsibilities:

  • Act as a strong advocate for the Safe Environment Program within the Diocese.
  • Represent the parish at Diocesan meetings regarding Safe Environment matters.
  • Serve as the primary contact for processing volunteer applications.
  • Oversee the Safe Environment Program filing system, ensuring compliance with audit guidelines and retention policies.
  • Maintain confidentiality regarding applicants' criminal background checks and other sensitive information.
  • Update and manage Safe Environment database records, including compliance with codes of conduct and training requirements.
  • Inform ministry supervisors about volunteer training certifications and renewal needs.
  • Conduct regular monitoring of the database to verify the eligibility status of all staff and volunteers.
  • Correct any inaccuracies found in the database.
  • Support the parish's compliance efforts during the annual audit of the Safe Environment Program.
  • Provide clerical and secretarial support to the Pastor or Business Manager as needed.
  • Handle receptionist duties for the parish office, including taking accurate messages and addressing routine inquiries.
  • Assist in managing the parish calendar.
  • Take on additional projects and tasks as assigned.

Supervision:

  • Reports directly to the Business Manager.

Internal Contacts:

  • Engage with parish staff, parishioners, and volunteers.

External Contacts:

  • Communicate effectively with volunteers and other churches within the diocese.

Working Conditions:

  • This role is primarily office-based but may involve stress due to evolving business needs and tight deadlines.
  • Requires frequent data entry, necessitating repetitive hand and wrist movements.
  • Must be able to lift up to 35 pounds with assistance and up to 60 pounds with assistance.

Travel Requirements:

  • Some travel may be necessary, up to 15%.

Preferred Education and Experience:

  • A High School Diploma or equivalent is required.

Preferred Knowledge and Skills:

  • Strong understanding of fundamental database concepts, including input, storage, retrieval, and reporting.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Excellent interpersonal skills for effective interaction with all visitors to the parish office.
  • Able to solve practical problems while managing various concrete variables.
  • Ability to maintain confidentiality in all job-related matters.

Bilingual proficiency in English and Spanish is preferred.

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