Executive Support Specialist
3 days ago
We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO and senior management team. The ideal candidate will have a proven track record of providing exceptional support to C-suite executives and will thrive in a dynamic environment.
Key Responsibilities- Executive Support: Manage the CEO's calendar, coordinating and scheduling appointments, and creating and implementing overall calendar strategy to optimize productivity and balance.
- Database Management: Manage database of CEO's contacts in Outlook and CRM platforms, conduct research to obtain complete contact information, and maintain notes to assist with effective relationship management.
- Board Liaison: Support the Board of Directors, assisting Board Leadership as required, create and maintain the schedule of Board and Committee meetings, and set up for meetings, including preparing and distributing materials, coordinating food/drink, and ensuring smooth audio/visual setup.
- Office Administration: Perform reception duties in the Stamford office, greeting guests and distributing mail.
- Special Projects: Support special projects for senior management team and work with the senior management team on special projects as they arise.
- 5+ years relevant office work experience, including at least 2 years scheduling for a C-Suite or senior level executive.
- Superior organizational and research skills, with high attention to detail.
- Excellent communication skills, with strong presence and voice, and ability to communicate effectively across a range of stakeholder groups.
- Strong project management and research skills, with a tendency towards process improvement.
- Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
- Ability to run with a project with guidance from manager, and work independently.
- Event planning experience a plus.
- Availability to work occasional evenings and/or weekends as needed.
- Must have own transportation as this position requires travel between locations.
The Women's Business Development Council (WBDC) is a statewide leader of entrepreneurial education for women, dedicated to supporting economic prosperity for women and strengthening communities through entrepreneurial and financial education services.
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