Executive Administrative Coordinator, Agricultural Innovation Center

1 week ago


Blacksburg, Virginia, United States Commonwealth of Virginia Full time
Position Overview
The Commonwealth of Virginia is seeking a detail-oriented and proactive Executive Administrative Coordinator to support the Agricultural Innovation Center. This role will be essential in facilitating administrative and operational functions for the center. The successful candidate will report directly to the Director and will be instrumental in ensuring smooth program execution and administrative efficiency.

Key Responsibilities:
  • Oversee travel reimbursements, procurement, and financial reconciliation tasks utilizing various software platforms.
  • Organize logistics for events, including venue selection, participant registration, and preparation of necessary materials.
  • Create and disseminate communication materials such as newsletters, flyers, and digital content.
  • Provide comprehensive administrative support to the Director and other key personnel.
  • Collaborate with internal and external stakeholders to coordinate events and activities.
  • Manage routine administrative functions, including travel arrangements.
  • Facilitate internal communications to promote engagement in upcoming initiatives.
  • Conduct regular inventories of equipment and supplies.
  • Perform additional duties as assigned.
Required Qualifications:
The ideal candidate will possess:

1. Proven experience in administrative support and proficiency in financial software.
2. Experience in event coordination and group activity planning.
3. Strong written and verbal communication skills, with an emphasis on interpersonal relations.
4. Ability to collaborate effectively with diverse teams.
5. Demonstrated initiative and self-direction in a team environment.
6. Capability to manage a variety of tasks and responsibilities with professionalism.
7. Proficiency in Microsoft Office Suite.
Preferred Qualifications:
1. Experience in developing communication materials.
2. Willingness to learn new software tools as needed.
Salary Information: $35,438 - $47,000, commensurate with experience.
Additional Information:
This pivotal role requires a candidate who thrives in a dynamic environment and is capable of managing a diverse array of responsibilities. The Executive Administrative Coordinator will significantly contribute to the mission of the Agricultural Innovation Center, supporting initiatives that advance agricultural practices and innovation. A background check will be conducted as part of the hiring process.

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