Administrative Coordinator for Agricultural Innovation

2 weeks ago

Blacksburg, Virginia, United States Virginia Tech Full time

Position Overview

The Center for Advanced Innovation in Agriculture (CAIA) is in search of a detail-oriented and proactive Administrative Coordinator. This role is essential in supporting the administrative and operational functions of CAIA and the Virginia Agriculture Experiment Station (VAES). The successful candidate will demonstrate outstanding organizational capabilities, a strong customer service orientation, and the ability to handle sensitive information with discretion.

Key Responsibilities:
- Oversee travel reimbursements, procurement, and financial reconciliation for CAIA and the VAES Director utilizing platforms such as Chrome River, HokieMart, and FINTRACS.
- Organize logistics for events, meetings, workshops, and activities, including venue selection, participant registrations, and preparation of materials.
- Create and disseminate communication materials, including newsletters, promotional posters, websites, and informational booklets.
- Provide comprehensive administrative support to the CAIA Director, Associate Director, and Program Manager.
- Collaborate with various on-campus and off-campus offices to facilitate CAIA events, including major gatherings and workshops.
- Execute routine administrative duties, including travel arrangements for CAIA and the VAES Director.
- Manage internal communications within CAIA to promote engagement in upcoming initiatives and events.
- Conduct and maintain inventories of CAIA assets.
- Undertake additional responsibilities as assigned.

Required Qualifications:

The ideal candidate must possess:

1. Proven experience in providing administrative support and utilizing software for financial management, procurement, and travel arrangements.
2. Experience in event coordination or planning engaging group activities.
3. Excellent communication skills, both written and verbal, along with strong interpersonal abilities.
4. A collaborative spirit, capable of working effectively with teams across the organization.
5. Demonstrated self-motivation and initiative within a dynamic team environment.
6. The ability to manage a variety of tasks and responsibilities efficiently and professionally.
7. Proficiency in Microsoft Office applications.

Preferred Qualifications:

1. Experience in developing and executing communication strategies (newsletters, posters, websites, booklets, etc.).
2. A willingness to learn new software as required.

Compensation:

Salary range is $35,438 - $47,000, commensurate with experience.

Additional Information:

This pivotal role requires the Administrative Coordinator to effectively manage the daily administrative and operational tasks of CAIA. The successful candidate will thrive in a fast-paced environment, embracing a diverse array of responsibilities. Exceptional self-direction, time management skills, and teamwork are essential for contributing to the success of CAIA and advancing its mission in agricultural innovation.

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