Administrative Coordinator

2 weeks ago


Huntington, New York, United States Airlogix Full time
Job Summary

A Commercial HVAC/R company, Airlogix, is seeking a versatile and proactive Administrative Assistant to support government and local agency client contracts. This role will also provide crucial support to management and account managers, handling various administrative tasks and ensuring smooth cross-functional communication.

Key Responsibilities
  • Government & Local Agency Contracts: Assist in managing the preparation, submission, and ongoing maintenance of government and local agency contracts, ensuring timely compliance with all regulations.
  • Support for Account Managers: Provide essential administrative support to account managers by organizing job schedules and communicating updates to clients.
  • Invoicing and Documentation: Prepare and manage invoices related to government contracts and service agreements, while maintaining accurate records and documentation.
  • Administrative Support: Handle routine office tasks such as answering phones, emails, organizing supplies, and managing office facilities as delegated by management.
Qualifications
  • Proven experience in an administrative or support role, with exposure to government contracts or the HVAC/refrigeration industry a plus.
  • Experience with prevailing wage is preferred.
  • Strong organizational and multitasking skills with a focus on project management and execution.
  • Excellent written and verbal communication abilities.
  • Proficiency in Google Suite (Docs, Sheets, Slides) and experience with CRM or contract management software.
  • High levels of responsibility, integrity, and accountability in managing tasks and client relations.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Professionalism and attention to detail in handling sensitive information and documentation.
Benefits
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
Work Environment

Monday to Friday, 8am - 5pm

In person



  • Huntington, New York, United States RadNet Full time

    {"h1": "Job Title: Administrative Assistant", "h2": "Job Summary", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to support our department's clerical and administrative needs. The successful candidate will be responsible for scheduling Radiologic Technologists, submitting credentials for new hires, and running daily...


  • Huntington, New York, United States Mountainside Treatment Center Full time

    About the Position:The Administrative Assistant for Outpatient Services is responsible for providing a well-organized and welcoming environment to clients in an administrative support role that also assists staff in meeting the client's needs.The Administrative Assistant-Outpatient Services will be responsible for organizing the Outpatients Program...


  • Huntington, New York, United States State Electric Supply Full time

    **Job Summary**We are seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team at State Electric Supply. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service, managing office operations, and performing various administrative tasks.**Key Responsibilities:**Provide...


  • Huntington Station, New York, United States Optum Full time

    Optum Career OpportunityAt Optum, we strive to deliver care and technology to help millions of people live healthier lives. Our team is dedicated to connecting people with the care, pharmacy benefits, data, and resources they need to feel their best.Key Responsibilities:Manage administrative intake of membersWork with pharmacies, pharmaceutical corporations,...


  • Huntington Station, New York, United States Optum Full time

    Optum Career OpportunityAt Optum, we strive to deliver care and technology to help millions of people live healthier lives. Our team is dedicated to connecting people with the care, pharmacy benefits, data, and resources they need to feel their best.Key Responsibilities:Manage administrative intake of membersCollaborate with pharmacies, pharmaceutical...

  • Service Coordinator

    6 days ago


    Huntington, New York, United States Airlogix Full time

    Job Title: Service CoordinatorJob Summary:A Commercial HVAC/R company is seeking a highly organized and detail-oriented Service Coordinator to assist in managing our commercial HVAC and Refrigeration clients. The Service Coordinator will play a key role in supporting the account managers by handling job scheduling, client communication, and invoicing. This...

  • Service Coordinator

    2 weeks ago


    Huntington, New York, United States Airlogix Full time

    Job DescriptionAt Airlogix, we are seeking a highly organized and detail-oriented Service Coordinator to join our team. This role will play a key part in supporting our account managers by handling job scheduling, client communication, and invoicing.Key Responsibilities:Job Coordination: Assist in scheduling and building jobs for commercial HVAC and...


  • Huntington, New York, United States Emplova Full time

    ABOUT THE ROLEEmplova is a specialized professional employer organization (PEO) committed to delivering exceptional concierge-level services to clients nationwide. Our mission is to empower businesses to thrive by offering enhanced employee benefits, streamlined payroll management, expert HR guidance, exceptional service, compliance support, and...


  • Huntington, New York, United States AppleOne Employment Services Full time

    {"title": "Learning Management System Administrator", "description": "Job SummaryThe Learning Management System Administrator will be responsible for the coordination and management of our learning management system, including onboarding materials, courses, clients, and groups. This role requires a high level of integrity and ethics, as well as superior...


  • Huntington, New York, United States AppleOne Employment Services Full time

    Job SummaryWe are seeking a highly skilled Learning Management System Administrator to join our team at AppleOne Employment Services. The successful candidate will be responsible for coordinating and managing our learning management system, including onboarding materials, courses, clients, and groups.Key ResponsibilitiesOversee the creation and management of...


  • Huntington Station, New York, United States Metro Physical & Aquatic Therapy Full time

    Job Title: Front Desk CoordinatorMetro Physical & Aquatic Therapy is seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team. As a key member of our front office staff, you will be responsible for providing exceptional customer service to patients, families, and healthcare professionals.Job Summary:The Front Desk Coordinator will...


  • Huntington Station, New York, United States Gregor Industries Inc Full time

    Job SummaryWe are seeking a highly skilled Assistant Project Manager to join our team at Gregor Industries, Inc. As a key member of our commercial construction team, you will be responsible for assisting the Project Manager in planning and executing building construction projects.Key ResponsibilitiesDevelop project plans, quality assurance plans, and health...


  • Huntington, New York, United States Emplova Full time

    ABOUT THE ROLEEmplova is a specialized professional employer organization (PEO) committed to delivering exceptional service to clients nationwide. Our mission is to empower businesses to thrive by offering enhanced employee benefits, streamlined payroll management, expert HR guidance, and compliance support, all customized to meet the specific needs of each...


  • Huntington, New York, United States Innovetive Petcare Full time

    About the RoleWe are seeking a highly skilled and compassionate Veterinary Receptionist to join our team at Innovetive Petcare. As a key member of our front desk team, you will be responsible for providing exceptional customer service to our clients and their pets.Key ResponsibilitiesClient Communication: Provide friendly and quality customer care to...


  • Huntington Station, New York, United States Emplova Full time

    Job OverviewEmplova, a boutique professional employer organization, is seeking a highly motivated and detail-oriented HR Operations Associate to support internal operations and external client success efforts. The ideal candidate will possess a strong work ethic, excellent communication skills, and a basic foundation of HR knowledge.Key...

  • Legal Professional

    6 days ago


    Huntington, New York, United States CANOPY | Professional Search & Recruiting Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Assistant to provide administrative support to our attorneys and ensure the smooth operation of our office. The ideal candidate will be fluent in both English and Spanish and possess excellent communication skills.Key ResponsibilitiesManage and coordinate attorney schedules, appointments,...


  • Huntington, New York, United States Borrower Brigade LLC Full time

    Mortgage Loan Officer AssistantWe are seeking a skilled Mortgage Loan Officer Assistant to join our top-producing team at Borrower Brigade LLC. This role requires a unique blend of sales and customer service skills, as well as the ability to manage loan files from beginning to end.Key Responsibilities:Assemble loan documentation, including loan files, loan...


  • Huntington, New York, United States Borrower Brigade LLC Full time

    Mortgage Loan Officer AssistantWe are seeking a skilled Mortgage Loan Officer Assistant to join our top-producing team at Borrower Brigade LLC. This role requires a unique blend of sales and customer service skills, as well as the ability to manage loan files from beginning to end.Key Responsibilities:Assemble loan documentation, including loan files, loan...


  • Huntington, New York, United States Prospect Street Administrators Full time

    Job Title: Account Manager InsuranceJob SummaryWe are seeking a seasoned Commercial Account Manager to join our team at Prospect Street Administrators. The successful candidate will be responsible for managing the day-to-day relationships between our company and our clients, working on their insurance programs, and providing exceptional customer service.Key...


  • Huntington, New York, United States Borrower Brigade LLC Full time

    Mortgage Loan Officer AssistantWe are seeking a skilled Mortgage Loan Officer Assistant to join our team at Borrower Brigade LLC. This role requires a unique blend of sales and customer service skills, as well as the ability to manage loan files from beginning to end.Key Responsibilities:Assemble loan documentation, including loan files, loan packages,...