Administrative Support Specialist

2 weeks ago

Covington, United States HireLiving, Inc. Full time

Job Title:
Administrative Support Specialist

Job Code:
GSS081/Administrative Support 2

Shift:
Days

Job Hours:
Times May Vary

Base Location:
Covington, GA

Division/Department/Program:
Strive Resiliency (Mental Health) Clubhouse


The Strive Resiliency Clubhouse is dedicated to offering individual therapy, skills development groups, family support sessions, and engaging activities for members aged 6-18 who are facing mental health challenges.

Strive creates a supportive environment free from stigma, utilizing DBT-informed practices to help members cultivate skills applicable in their everyday lives.

The Administrative Support Specialist plays a crucial role in managing patient flow and ensuring that the center's administrative requirements are effectively addressed.

This position involves independently resolving routine administrative issues, registering new clients promptly during open access, and managing client check-in and check-out processes for their appointments. Additionally, the specialist will schedule hospital discharge appointments and handle telephone inquiries in a professional and courteous manner.

Responsibilities include verifying authorizations, treatment plans, and connecting orders for service, consent, and eligibility for future appointments.

This role also requires maintaining databases, logs, and other records of routine information.

Responding to information requests and maintaining an organized, accessible filing system while adhering to confidentiality regulations regarding the management and release of file information is essential.

Under general supervision, the specialist will perform a variety of general secretarial, clerical, and administrative support functions or a few specialized or essential clerical

tasks in support of a unit or office and related personnel. Data entry and document processing are also part of the responsibilities. The work involves operating standard office equipment and is performed under the general supervision of a clerical or administrative supervisor.

Duties & Responsibilities:

  • Oversee front lobby operations and provide information about program services via phone.
  • Collect and upload all Pcard receipts into the banking portal.
  • Manage petty cash, supply orders, and process check requests.
  • Log and upload relevant client documents received from external sources into electronic medical records.
  • Coordinate maintenance for the building and vehicles.
  • Act as the first point of contact for referrals, inputting information into Carelogic and following up to obtain necessary documentation for intake.
  • Serve as a Safety Committee Representative by attending meetings and conducting drills.
  • Transport members to and from the Clubhouse and various outings.
  • Co-facilitate skills development groups with members.
  • Participate in outings and activities.

Minimum Qualifications:

High school diploma or GED AND Two (2) years of general office or administrative experience

Preferred Qualifications:

  • At least one (1) year of experience in a medical or mental health environment.
  • Bilingual in Spanish and English.
  • Strong, engaging, and personable communication skills.
  • Experience leading skills groups with children and teens.
  • Background in a medical or psychological office, or DBHDD.
  • Familiarity with Carelogic or other electronic record systems.
  • Proficient computer skills, including knowledge of Microsoft Word, Excel, and Medical Terminology.

  • Highly organized and detail-oriented.

Requirements/Competencies:

  • Bilingual (Spanish).
  • Ability to lift 20 pounds.
  • Capable of long periods of sitting and standing.
  • Must be able to respond quickly to sounds.
  • While performing the duties of this job, the employee is frequently required to sit, move about, hear, and speak.
  • Candidates must pass a criminal background check (including fingerprinting).
  • Must pass a pre-employment drug screen and be subject to random drug tests.
  • Any combination of training and experience that would enable the applicant to acquire the necessary knowledge, skills, and abilities. Note: Some positions may require a valid driver's license.

Benefits (for qualified employees):

  • Comprehensive State Health Benefits Package (medical, dental, vision, life insurance, disability, long-term care, legal services, flexible spending accounts).
  • Company contributes an additional 7.5% of salary to a 401(a) Retirement Plan.
  • Generous Paid Time Off (PTO) plus 9 holidays per year and a paid Cultural/Spiritual/Service Day.
  • No employee deduction for Social Security, resulting in increased take-home pay.
  • Additional benefits such as legal services, Employee Assistance Program, and discounts on attractions, shopping, technology, and travel.
  • Qualified employer for Public Service Loan Forgiveness (PSLF).
  • Opportunities for clinical supervision, training, and continuing education.

HireLiving, Inc. is an

Equal Opportunity Employer:
HireLiving, Inc. is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination or harassment of any kind based on race, color, sex, religion, national origin, age, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

  • Administrative Support Specialist

    4 days ago

    Covington, United States GeorgiaGov Full time

    Job Summary:As an Administrative Support Specialist with GeorgiaGov, you will play a vital role in supporting the Strive Resiliency Clubhouse team. This position involves providing general secretarial, clerical, and administrative support functions, including data entry, document processing, and operating standard office equipment.Key...

  • Administrative Support Specialist

    1 day ago

    Covington, Kentucky, United States Hire Velocity Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hire Velocity. The successful candidate will provide exceptional customer service, manage front office activities, and support our leadership team.Key ResponsibilitiesFront Office Management: Manage all daily front office activities,...

  • Office Administration Specialist

    7 days ago

    Covington, United States Globe Life Liberty National Full time

    Job OverviewWe are looking for an Office Administration Specialist to support our operations. This role involves performing various clerical and administrative tasks that contribute to the overall efficiency of the organization.Key Responsibilities:Compose written communications and formal documentsOrganize and coordinate appointments and eventsWelcome and...

  • Senior Payroll Specialist

    1 month ago

    Covington, United States Air Conditioning Specialist Full time

    Job DescriptionJob DescriptionJob Title: Payroll SpecialistLocation: Covington, GaJob Type: Full-Time Company Overview:Join our dynamic team at PF Plumbing where we manage payroll for a diverse portfolio of companies across the lower East Coast region. We are dedicated to providing exceptional payroll services and are looking for a detailed-oriented Payroll...

  • Office Administration Specialist

    7 days ago

    Covington, Kentucky, United States LHH Recruitment Solutions Full time

    Job OverviewPosition: Office Administration SpecialistLocation: Covington, KYCompany: LHH Recruitment Solutions (On behalf of our client)Employment Type: Full-time, OnsiteCompensation: $16 - $17 per hourWork Schedule: Monday to Friday, 100% OnsiteRole Summary:LHH Recruitment Solutions is in search of a committed Office Administration Specialist to provide...

  • Peer Support Specialist

    3 months ago

    Covington, United States Pinnacle Treatment Centers KY-I LLC Full time

    Job DescriptionJob DescriptionWe offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation, touching the lives of over more than 30,000 patients daily.Our mission is to remove all barriers to...

  • Anesthesia Support Specialist

    2 weeks ago

    Covington, Louisiana, United States St. Tammany Health System Full time

    Position Overview:At St. Tammany Health System, our mission is to provide exceptional healthcare services within our community. We prioritize attracting and retaining top-tier professionals to fulfill every role within our organization.Located in a serene and picturesque area, our health system offers an appealing compensation package that reflects the...

  • Administrative Support Specialist

    7 days ago

    Covington, Kentucky, United States NKY Med LLC Full time

    Position OverviewNKY Med LLC is dedicated to providing exceptional care in the healthcare sector. We are currently seeking a Receptionist who will play a vital role in ensuring a welcoming and efficient environment for our patients.What We Offer:Competitive salary with a comprehensive benefits packagePaid Time Off (PTO) for work-life balance401k plan with...

  • Administrative Support Specialist

    6 days ago

    Covington, Kentucky, United States NKY Med LLC Full time

    Position OverviewNKY Med LLC is seeking a dedicated individual to join our team as a Receptionist. We pride ourselves on offering competitive compensation, a comprehensive benefits package, and opportunities for career advancement.As a leader in addiction treatment services, we are committed to making a positive impact on the lives of our patients. Our...

  • Administrative Support Specialist

    2 weeks ago

    Covington, Kentucky, United States NKY Med LLC Full time

    Position OverviewWe provide competitive compensation, a comprehensive benefits package, Paid Time Off, and avenues for professional advancement.NKY Med LLC is a prominent provider in healthcare services, impacting the lives of numerous patients every day.Our goal is to eliminate obstacles to recovery and enhance the lives of individuals, families, and...

  • Peer Support Specialist

    3 weeks ago

    Covington, United States Alleghany Highlands Community Services Full time $15 - $16

    Job DescriptionJob Description$1000 Sign On Bonus availablePeer Support Specialists aid individuals in achieving positive coping mechanisms for the stressors and barriers encountered during their path to wellness and recovery, to include but not limited to areas of emotional, financial, social, spiritual, occupational, physical, intellectual, and...

  • IT Application Support Specialist

    4 months ago

    Covington, United States Vaco Los Angeles Full time

    IT Application Support Specialist in Covington, KY at Vaco **Location:** **Experience:** Not Specified **Job Description** Looking for an Application Support Specialist with ERP Experience to work with an organization in Northern Kentucky. This organization does want individuals to be on-site. Assist in the establishment and enforcement of governance and...

  • Healthcare Support Specialist

    2 weeks ago

    Covington, United States Davita, Inc. Full time

    Position Overview:As a Healthcare Support Specialist at Davita, Inc., you will play a crucial role in patient care.Key Responsibilities:Monitor patients throughout their dialysis sessions, including the assessment of vital signs and recording of relevant data.Ensure the setup and operation of hemodialysis equipment to facilitate safe treatment.Provide...

  • Retail Support Specialist

    2 weeks ago

    Covington, United States Circle K Stores, Inc. Full time

    Position OverviewJoin our dynamic team at Circle K Stores, Inc. as a Retail Support Specialist. We are looking for individuals who thrive in a fast-paced environment and are eager to contribute to our success.Key ResponsibilitiesAssist in managing daily operations to ensure a smooth workflow.Provide exceptional customer service to enhance the shopping...

  • Behavioral Support Specialist

    2 weeks ago

    Covington, Tennessee, United States Ombudsman Educational Services Full time

    Ombudsman Educational Services is on the lookout for dedicated Behavioral Support Specialists who are passionate about fostering a supportive educational environment. This role is essential in promoting positive behavioral outcomes and enhancing the overall learning experience for students. If you excel in a dynamic, results-oriented setting and are driven...

  • Community Living Support Specialist

    4 days ago

    Covington, United States GeorgiaGov Full time

    **Job Summary**Under general supervision, performs a variety of general administrative, clerical, and support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work is...

  • Technical Support Specialist

    2 weeks ago

    Covington, Louisiana, United States Globalstar Full time

    About Us: Globalstar has been at the forefront of personal safety since the launch of its SPOT Satellite GPS Messenger in 2007. Today, utilizing our low-earth orbit (LEO) satellite network, we provide reliable connections and protection for assets, deliver critical operational data, and save lives across more than 120 countries. Our diverse portfolio...

  • Virtual Customer Support Specialist

    2 weeks ago

    Covington, Virginia, United States VIMO INC Full time

    Position OverviewLocationRemoteEmployment TypeFull-TimeCompensation$16.00 per hourJob CategoryCustomer SupportAbout VIMO INCAt VIMO INC, we are thrilled to announce the opening for Virtual Customer Support Specialists to join our dedicated team. In these challenging times, we are focused on fostering a collaborative and positive work culture, even while...

  • Lead Financial Analyst

    2 weeks ago

    Covington, United States Air Conditioning Specialist Full time

    Job OverviewCompany:Air Conditioning Specialist, Inc. is a leader in providing HVAC and plumbing solutions to both residential and commercial clients across multiple states. With over five decades of experience, we pride ourselves on delivering exceptional service and maintaining a 100% satisfaction guarantee. Our dedicated team is equipped to handle...

  • Certified Recovery Support Specialist

    7 days ago

    Covington, United States GeorgiaGov Full time

    Role Overview: The Certified Peer Specialist plays a vital role in empowering individuals to achieve their personal recovery objectives and maintain a healthy lifestyle. This position involves working closely with clients to help them recognize their strengths and capabilities, while also guiding them in defining, developing, and pursuing their recovery...