Business Operations Coordinator

1 week ago


South Dennis, Massachusetts, United States Business Resources One Full time
Job Description

Business Resources One, a leading landscape design and installation firm, is seeking a highly skilled Administrative Support Specialist to join its construction division.

Key Responsibilities:

  • Provide exceptional administrative support to the construction team, including answering phones, taking messages, and assigning tasks.
  • Assist customers with inquiries and concerns, ensuring timely and professional communication.
  • Maintain accurate and up-to-date filing and recordkeeping systems, including vendor files and invoices.
  • Set up jobs in the accounting system, including cost codes, payroll codes, and attaching relevant documents.
  • Acquire and organize vendor price lists, ensuring compliance with company policies.
  • Enter vendor invoices, reconcile vendor statements, and locate or obtain missing invoices.
  • Reconcile credit card statements and perform data entry tasks as needed.
  • Review timesheets, identify errors, and resolve issues with the manager.
  • Obtain Dig-Safe tickets, record numbers, and start dates, ensuring compliance with regulations.
  • Conduct research and perform other tasks as requested or necessary to support the team and advance the company.

Requirements:

  • Sufficient education and relevant experience in administrative support or a related field.
  • Good working knowledge of basic computer applications and technology, including QuickBooks and landscape industry-specific software.
  • Ability to represent the company in a professional manner, both verbally and in writing.
  • Strong communication and organizational skills, with attention to detail and accuracy.
  • Experience working with accounts payable and invoice processing, as well as construction office or similar experience, is preferred.

Compensation and Benefits:

  • Salary - Offer will be based on experience and ability.
  • Bonus potential.
  • Health, dental, vision insurance.
  • 401(k) matching.
  • Life and AD&D insurance.
  • PTO.
  • And more...


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