Administrative Operations Manager

2 weeks ago

Tallahassee, Florida, United States Vaco Full time
Vaco is seeking a dedicated full-time Office Manager.

Key Responsibilities:
  • Manage daily office operations and workflow of support personnel.
  • Provide leadership and guidance to the support team.
  • Act as a communication bridge between legal professionals and staff to fulfill staffing requirements.
  • Coordinate ongoing legal assistance for attorneys.
  • Support HR functions including recruitment, termination processes, and performance evaluations.
  • Address and resolve conflicts or issues that may arise among team members or between legal staff and employees, involving upper management when necessary.
  • Handle basic accounting tasks such as processing payments, making deposits, and managing billing.
  • Assist with minor IT troubleshooting as required.
  • Oversee office equipment maintenance and procurement of supplies.
  • Manage building upkeep, including overseeing cleaning services and addressing maintenance requests.
Qualifications:
  • Ability to remain flexible, organized, and manage multiple tasks effectively.
  • Experience working in a fast-paced environment with a strong work ethic.
  • A minimum of 5 years of management experience is required.
  • Legal background is essential; candidates with paralegal experience seeking management roles will be considered.

Vaco is committed to fostering a diverse workplace and encourages individuals from various backgrounds to apply.

Equal Employment Opportunity

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as mandated by law.

Vaco is dedicated to ensuring the full inclusion of all qualified individuals and will provide reasonable accommodations for those with disabilities during the application and interview process.

Vaco also emphasizes the importance of understanding workplace rights and the illegality of discrimination.

By applying for this position, candidates agree to provide accurate information and maintain confidentiality regarding the application process.

Privacy Commitment

Vaco respects the privacy of all applicants and is committed to transparency regarding its policies.

  • California residents can access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may view state-specific policies.
  • Residents of other states can review Vaco's policies.
  • Canadian residents can access policies in both English and French.
  • Residents in jurisdictions governed by GDPR can view relevant policies.
Compensation Transparency

Compensation for this role is determined by various factors, including:

  • Individual skills, experience, and training.
  • Licensure and certification requirements.
  • Geographic location and related considerations.
  • Organizational needs.

As required by local law, Vaco provides a salary range that reflects the base compensation for this position, along with potential eligibility for discretionary bonuses.

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