Office Coordinator

6 days ago

Baton Rouge, Louisiana, United States East Baton Rouge Parish School System Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at East Baton Rouge Parish School System. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office.

Key Responsibilities
  • Mail and File Management: Reads and responds to incoming mail, assembles files, and maintains accurate and up-to-date records.
  • Correspondence and Communication: Composes and drafts correspondence, reports, and other documents, requiring knowledge of departmental operations and regulations.
  • Office Administration: Maintains mailing lists, responsible for mailing circulars or releases periodically, and acts as secretary to an official in cases where assignments call for the use of judgment in making decisions in accordance with established policies and procedures.
  • Record Keeping and Data Entry: Maintains general office files, simple account records, and a variety of other office records, and provides support during official meetings, data accounting reports, forms, payrolls, specifications, and other material from rough drafts or instructions.
  • Customer Service: Answers telephone calls, acts as office receptionist, routes calls and visitors, and gives routine information to the public not involving interpretation of laws, ordinances, or departmental policies.
Requirements
  • Education and Experience: Must have a high school diploma or high school equivalency plus one year of clerical experience. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date written records.
  • Work Environment Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Professional Conduct: Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
  • Technological Abilities: To perform this job successfully, an individual must be proficient in general use of a computer, the use of email as a form of communication, and other job-specific equipment, software, and/or applications.
Equal Employment Opportunity

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management, and the Section 504 Coordinator is Danielle Staten-Ojo.

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