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Office Coordinator

2 months ago

Baton Rouge, Louisiana, United States Sigma Engineers and Constructors Full time
Job Overview

Office Coordinator

This role is designed to deliver comprehensive administrative assistance to the Internal Operations team, encompassing Contract Services and Human Resources. The successful candidate will possess a strong proficiency in the Microsoft Office Suite. We seek a motivated, detail-oriented individual who thrives in a dynamic environment and takes pride in their contributions. Prior experience in Human Resources and/or Contract Services is advantageous.

  • Organize and schedule meetings, ensuring that calendars are consistently updated.
  • Manage data across various platforms, including regular updates and maintenance.
  • Maintain accurate records and provide support for reporting and expense tracking.
  • Facilitate compliance efforts with subcontractors and vendors.
  • Assist Internal Operations teams in tracking key performance metrics.
  • Handle electronic filing of important documents.
  • Review and coordinate compliance obligations for subcontractors and vendors.
  • Organize and monitor project progress.
  • Support the preparation of documents through proofreading, editing, and formatting.
  • Assist in the planning and execution of meetings and training sessions.
  • Perform various administrative and clerical tasks as required.

Qualifications:

  • High school diploma is required.
  • Post-secondary education is preferred but not mandatory.
  • Experience in administrative support, Human Resources, and Contracts is desirable.
  • Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) is essential.
  • Familiarity with SharePoint is beneficial.

About Sigma Engineers and Constructors:

Established in 1987, Sigma is a distinguished multi-disciplinary engineering and design firm serving the petrochemical, fertilizer, and refining sectors. As a privately owned entity led by engineers, Sigma fosters a culture that empowers both employees and clients to select projects and relationships that align with our core values, effectively acting as an extension of our clients' operations. Our technical expertise ensures exceptional quality in multi-disciplinary engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement, construction management, and leadership training.

We are committed to equal employment opportunities, ensuring that all qualified candidates receive fair consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

  • Must successfully pass pre-employment drug/alcohol screening.
  • Must successfully pass background screening.
  • Authorization to work in the United States is required.