Office Manager

7 days ago


Edison, New Jersey, United States Diverse Lynx Full time
Job Description:

Job Title: Executive Administration Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at Diverse Lynx LLC. The successful candidate will be responsible for providing administrative support to our executives and ensuring the smooth operation of our front office.

Key Responsibilities:

  • Front Office Management: Manage the day-to-day activities of the front office, including receiving clients and guests, ensuring security protocols are followed, and maintaining a clean and organized workspace.
  • Administrative Support: Provide administrative support to our executives, including preparing reports, managing calendars, and coordinating travel arrangements.
  • Supply Management: Order and manage office supplies, including pantry items, copiers, and other equipment.
  • Facility Maintenance: Maintain the cleanliness and maintenance of the facility, including liaison with building management as needed.
  • Reporting and Billing: Prepare and submit daily and monthly reports, as well as manage billing and invoicing.

Requirements:

  • Education: Associate degree (preferred)
  • Experience: 2-4 years of experience in a reception or administrative role
  • Skills: Excellent English communication skills, good computer skills, and knowledge of office management and basic purchase procurement processes.
  • Personal Qualities: Proactive, self-motivated, adaptable, professional, and able to multitask.

Working Conditions:

The successful candidate will be required to work in a fast-paced office environment and be available to work outside of regular business hours as needed.

Equal Employment Opportunity:

Diverse Lynx LLC is an Equal Employment Opportunity employer and welcomes applications from diverse candidates.



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