Office Operations Coordinator
2 weeks ago
$65,000/yr.-$68,000/yr. + Discretionary Bonus
Position Overview - Vaco is partnering with a Manufacturing Firm seeking a proactive Office Operations Coordinator to support the CEO and Controller. This organization provides comprehensive benefits and a 401k plan. Previous experience in Accounts Payable and Accounts Receivable invoicing is essential.
Key Responsibilities -
- Performing clerical tasks and addressing business-related matters
- Managing mass communications, scheduling, and labeling
- Engaging regularly with team members
- Leading the transition of the phone system to VoIP
- Verifying bills for correctness
- Acting as a liaison between the IT department and staff
- Resolving employee and IT-related computer issues
- Assisting in recruitment by posting job descriptions and evaluating resumes
- Collaborating with the President on marketing, advertising, and website contracts
- Overseeing office management tasks including invoicing, payment processing, supply ordering, and inventory oversight
Qualifications -
- 2-3 years of experience in office management
- Previous experience in Accounts Payable and Accounts Receivable invoicing is required
- Ability to work independently as this is a standalone role
- Familiarity with QuickBooks is advantageous
- Experience with phone systems is necessary
- Exceptional communication skills are a must
- Proficiency in Microsoft Office is required
- Prior experience in a customer service environment is beneficial
Benefits -
- 3% 401k Safe Harbor contribution after 6 months (regardless of employee contribution).
- Health insurance options available after 90 days.
- Company-paid life insurance for all employees after 90 days.
Vaco values diversity in the workplace and encourages applications from all qualified individuals.
EEO NoticeVaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on various protected characteristics.
Vaco LLC is committed to ensuring that all qualified individuals receive reasonable accommodations as needed.
Privacy NoticeVaco respects your privacy and is committed to providing transparent notice of our policies.
Pay Transparency NoticeCompensation for this role depends on various factors including skills, experience, and organizational needs.
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