Office Operations Coordinator

2 weeks ago


Edison, New Jersey, United States Vaco Full time
Office Operations Coordinator

$65,000/yr.-$68,000/yr. + Discretionary Bonus

Position Overview - Vaco is partnering with a Manufacturing Firm seeking a proactive Office Operations Coordinator to support the CEO and Controller. This organization provides comprehensive benefits and a 401k plan. Previous experience in Accounts Payable and Accounts Receivable invoicing is essential.

Key Responsibilities -
  • Performing clerical tasks and addressing business-related matters
  • Managing mass communications, scheduling, and labeling
  • Engaging regularly with team members
  • Leading the transition of the phone system to VoIP
  • Verifying bills for correctness
  • Acting as a liaison between the IT department and staff
  • Resolving employee and IT-related computer issues
  • Assisting in recruitment by posting job descriptions and evaluating resumes
  • Collaborating with the President on marketing, advertising, and website contracts
  • Overseeing office management tasks including invoicing, payment processing, supply ordering, and inventory oversight

Qualifications -
  • 2-3 years of experience in office management
  • Previous experience in Accounts Payable and Accounts Receivable invoicing is required
  • Ability to work independently as this is a standalone role
  • Familiarity with QuickBooks is advantageous
  • Experience with phone systems is necessary
  • Exceptional communication skills are a must
  • Proficiency in Microsoft Office is required
  • Prior experience in a customer service environment is beneficial

Benefits -
  • 3% 401k Safe Harbor contribution after 6 months (regardless of employee contribution).
  • Health insurance options available after 90 days.
  • Company-paid life insurance for all employees after 90 days.

Vaco values diversity in the workplace and encourages applications from all qualified individuals.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on various protected characteristics.

Vaco LLC is committed to ensuring that all qualified individuals receive reasonable accommodations as needed.

Privacy Notice

Vaco respects your privacy and is committed to providing transparent notice of our policies.

Pay Transparency Notice

Compensation for this role depends on various factors including skills, experience, and organizational needs.



  • Edison, New Jersey, United States Hackensack Meridian Health Full time

    About the RoleWe are seeking a highly organized and detail-oriented Surgical Operations Coordinator to join our team at Hackensack Meridian Health. As a key member of our healthcare operations team, you will play a critical role in ensuring the smooth coordination of surgical procedures and tests.Key ResponsibilitiesProcedure Coordination: Coordinate all...


  • Edison, New Jersey, United States CRYOPAK INC Full time

    Become a Part of CryopakCryopak is a prominent provider of cold chain and temperature-sensitive packaging solutions catering to a variety of sectors, including pharmaceuticals, life sciences, biotechnology, food, and electronics. Our mission is to maintain the integrity of our clients' products during transit through innovative designs, rigorous testing, and...


  • Edison, New Jersey, United States SilverSearch, Inc. Full time

    Position Overview: We are looking for a dedicated Operations Administrative Assistant to join our team at SilverSearch, Inc. This role is designed for a W2 contract and is expected to last for an extended period. Key Responsibilities: Manage the daily administrative functions of operational tasks, ensuring efficient support for various activities. Assist in...


  • Edison, New Jersey, United States Hackensack Meridian Health Full time

    Overview"Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one...

  • Office Manager

    4 days ago


    Edison, New Jersey, United States Diverse Lynx Full time

    Job Description:Job Title: Executive Administration AssistantJob Summary:We are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at Diverse Lynx LLC. The successful candidate will be responsible for providing administrative support to our executives and ensuring the smooth operation of our front office.Key...


  • Edison, New Jersey, United States TPG Staffing Full time

    Position OverviewAre you driven by innovation and possess a wealth of experience in steering diverse teams towards success? TPG Staffing is on the lookout for a Chief Cloud Operations Officer to enhance our client's thriving financial technology and services division. This pivotal role will be based in Central NJ and requires an individual who can expertly...


  • Edison, New Jersey, United States ECC Full time

    Job SummaryECC is seeking a highly skilled Site Operations Manager / Construction Superintendent to oversee the maintenance and repair of Department of Defense (DoD) Petroleum, Oil, and Lubricants (POL) facilities. This role requires extensive travel, up to 90% of the time, to project sites both domestically and internationally.Key ResponsibilitiesCoordinate...


  • Edison, New Jersey, United States Capleo Global LLC Full time

    Job Title: Project ManagerJob Location: Remote/HybridDuration: 12 Months (with high possibility of extension)Job Description:The Project Manager will work directly with colleagues at all levels of the organization and will be adept at navigating corporate structures and team dynamics; developing executive-level communications; and producing actionable output...


  • Edison, New Jersey, United States Diverse Lynx Full time

    Job DescriptionJob Title: Executive Administration AssistantJob Summary:We are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at Diverse Lynx LLC. The successful candidate will be responsible for providing administrative support to our executives and ensuring the smooth operation of our front office.Key...


  • Edison, New Jersey, United States Hackensack Meridian Health Full time

    About the RoleWe are seeking a highly skilled Clinical Computer Coordinator to join our team at Hackensack Meridian Health. As a key member of our organization, you will play a critical role in implementing and maintaining our Perioperative and OR Scheduling databases.Key ResponsibilitiesImplement and maintain Perioperative and OR Scheduling databases,...


  • Edison, New Jersey, United States United Legwear and Apparel Company Full time

    Company Overview:United Legwear & Apparel Co. is a premier global designer, manufacturer, and distributor of legwear, bodywear, apparel, and accessories. Established in 1998, we are committed to providing top-quality products for individuals of all ages, from infants to adults. Our mission is to deliver exceptional value while maintaining affordability for...


  • Edison, New Jersey, United States PKF O'Connor Davies TalentConnect Full time

    Job Summary:PKF O'Connor Davies TalentConnect is seeking an experienced Interim Chief Executive Officer to join their team and help transition the current CEO's retirement at a family-owned-and-operated manufacturing company in New Jersey.Key Responsibilities:Provide leadership for all aspects of the company's operations with an emphasis on long-term goals,...


  • Edison, New Jersey, United States United Rentals Full time

    Position OverviewAs a Service Writer at United Rentals, you will play a crucial role in managing the administrative aspects of service and maintenance operations.Key ResponsibilitiesWork Order Management: Ensure timely completion of work orders to maintain operational efficiency.Technician Time Tracking: Accurately monitor and record technician hours to...


  • Edison, New Jersey, United States Americold Full time

    Americold - Customer Service Position As a Customer Service Representative at Americold, your responsibilities will include: Addressing Customer Inquiries: Manage all customer questions and concerns related to orders, shipments, and inventory.Feedback Reporting: Document and relay customer feedback to management for continuous improvement.Administrative...


  • Edison, New Jersey, United States SHI International Full time

    Job Summary:SHI International Corp. is seeking a highly skilled Travel and Expense Administrator to join our rapidly growing Accounting Department. This position will be responsible for educating employees about the Travel and Expense (T&E) program, Concur Expense system, and Credit Card program. The role requires partnering with other members in the...


  • Edison, New Jersey, United States M S International Full time

    About the RoleThe Operations Manager at M S International is responsible for the direct management of shift supervisors and provides leadership and training to team members. This role is responsible for managing the functionality of shifts, ensuring all shifts are properly staffed and able to execute the daily workload.Key ResponsibilitiesAssure all shifts...

  • Operations Director

    4 days ago


    Edison, New Jersey, United States Minuteman Security and Life Safety Full time

    Job SummaryThe Operations Director is responsible for the overall execution and performance of the field operations staff at their assigned branch.They ensure the branch goals and objectives are successfully met to support overall company goals.A successful candidate for the Operations Director will have the ability to establish and maintain effective...


  • Edison, New Jersey, United States LINDEN MEDICAL ASSOCIATES MD PC Full time

    Patient Services Coordinator Job OverviewLinden Medical Associates MD PC is in search of a committed individual to become a part of our team as a Patient Services Coordinator. The preferred candidate will possess a high school diploma or equivalent, with an associate's degree in business administration being advantageous.Key Qualifications:Exceptional verbal...


  • Edison, New Jersey, United States The Judge Group Full time

    Position Summary:The Maintenance Operations Supervisor is tasked with overseeing the timely repair and continuous upkeep of all production machinery. This role involves coordinating with maintenance personnel to identify and resolve equipment issues efficiently. The supervisor will manage the installation, repair, and maintenance of company assets, including...


  • Edison, New Jersey, United States CRYOPAK INC Full time

    Become a Key Player at CryopakCryopak stands at the forefront of the cold chain and temperature-sensitive packaging industry, serving a diverse range of sectors including pharmaceuticals, life sciences, biotechnology, food, and electronics. Our mission is to safeguard the quality of our clients' products during transit through cutting-edge design, rigorous...